Administrative Assistant Marketing

Kansas City, KS - USA

Monthly Salary: Not Disclosed

Posted on: 16 days ago

Vacancies: 1 Vacancy

Job Summary

Administrative Assistant - Marketing

Location: Kansas City

Who We Are:

We design places where people love to be together.

Populous is a global design firm that began with a singular focus: to draw people together around the things they love through experiences that capture all the senses amplifying the atmosphere of excitement and pure joy shared in human moments.

Weve designed and delivered some of the worlds most memorable civic sports and entertainment buildings from iconic stadia to ground-breaking live music venues. Populous is where architects and designers of all kinds create moments bigger than ourselves. We offer the best of both worlds: the resources and impact of the design giants and the tightly knit atmosphere and growth opportunities of smaller firms.

What We Offer:

Professional & Personal Development Programs Summer Hours Hybrid Schedule On-Site Gym (Dallas/KC) Paid Architect Licensure & Certifications Exams Wedding Pay Charitable Match Program Market Leading Wellness Health and Welfare Benefits.

Who We Are Looking For:

We are looking for an Administrative Assistant to support Leadership in the Marketing Department.

Our preferred candidate will have 5 years prior Administrative Assistant experience supporting a team in an office environment preferably in an architecture or engineering firm.

What Your Day Could Consist Of:

Schedule meetings and maintain calendars and prepare and submit expense reports for Marketing Leadership.
Schedule regular and ad hoc department meetings ordering food/supplies securing locations and coordinating schedules of attendees as needed.
Gain leadership approval for all marketing invoices and process with Finance.
Assist and coordinate responsibilities for Populous online store.
Manage the email account routing requests to the proper recipient.
Schedule monthly headshot photoshoots for Kansas City office.
Support the administrative needs of Marketing Leadership on assigned projects including shipping packages booking travel and arranging meals for client meetings.
Support rotation of reception desk during breaks and vacations.

Requirements For Success:

Outstanding communication skills and team-oriented mindset that encourages effective collaboration.
Positive and professional attitude resourceful nature and excellent problem-solving capability.
Detail-oriented organized learns quickly and adapts to new responsibilities.
Ability to effectively manage sensitive and confidential information.
Ability to anticipate and proactively prepare for what is needed by team leads.
Highly self-motivated and capable of thriving in a fast-paced deadline-driven environment.
Proven administrative time management and multi-tasking skills.
Proficiency in Microsoft Office programs required particularly Word and Excel; prior experience in Newforma preferred.

Essential Qualifications:

An accredited degree in a related field or commensurate work experience within an office environment supporting a team.
5 years of Administrative Assistant experience is preferred.

Additional details:

Overtime may be necessary.

Populous offers a competitive salary and bonus packages. We strive to offer our staff the best benefits package in the industry at the lowest cost to employees including medical dental and vision coverage 401k FSA/HSA paid time off and continuing education benefits. Populous is an equal opportunity employer. We consider all qualified applicants for employment without regard to race religion color national origin sex age genetic information sexual orientation veteran status disability status or any other characteristic protected under applicable federal state or local laws.

No. 1 Most Innovative Company in Architecture byFast Company

No. 1 Firm in Cultural onInterior Designmagazines Top 100 Giants

No. 1 Architecture Firm in Cultural Facilities by BDC

No. 1 Architecture Firm in Convention Centers by BDC

No. 1 Architecture Firm in Performing Arts and Concert Venues by BDC

Find us here - @WeArePopulous

X: @Populous

Administrative Assistant - MarketingLocation: Kansas CityWho We Are:We design places where people love to be together.Populous is a global design firm that began with a singular focus: to draw people together around the things they love through experiences that capture all the senses amplifying the ...