Records Management Office Specialist (Office Specialist 2)

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Opportunity Awaits Apply Today! - Records Management Office Specialist (Office Specialist 2)

The Oregon Health Authority (OHA) Public Health Division (PHD) Center for Health Statistics section in Portland Oregon is currently seeking a Records Management Office Specialist.

As a Records Management Office Specialist you will evaluate and process vital records to verify compliance with legal requirements for registration in the state vital records system. You will perform quality assurance reviews to ensure that vital record information adheres to established state and national data standards and prepare records for preservation in accordance with state archival standards. This role also involves providing office and administrative support including filing vital records distributing forms to partners and handling general office tasks such as sorting and distributing mail for the Records Management Program and the Center for Health Statistics.

For a full review of the position description pleaseclick here.

If this opportunity aligns with your strengths background and commitment to fostering inclusivity we encourage you to apply! At the Oregon Health Authority (OHA) we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger more equitable future for all.

What We Are Looking For

Minimum Qualifications: These qualifications must be visible in your application for consideration.

• Two years of general clerical experience that includes keyboarding word processing or other experience generating documents. OR

• An associate degree in any field.OR

• An equivalent combination of education and experience.

Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these please let us know in your application.

• Experience with records and information management including reviewing records or documents for accuracy and completeness within established criteria.

• Experience performing data entry contacting customers to obtain information and tracking and compiling documents.

• Experience with problem solving and organizational skills.

• Experience working productively with many priorities competing deadlines and assignments.

• Experience applying and explaining or clarifying laws rules policies and procedures.

• Experience adhering to highest standards of privacy security and confidentiality laws policies procedures and guidelines.

• Experience in Word Excel Outlook PowerPoint Teams Adobe Acrobat and tracking or file management software.

• Experience creating promoting welcoming and maintaining a culturally competent and diverse work environment.

Application Guidance

How to Apply: Submission Requirements - At the time of application ensure the work history in your applicant profile is up to date and attach a current copy of your resume (required) cover letter (required) and answer all supplemental questions.

• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.

• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes log in to your Workday account to check for pending tasks under My Applications and complete them.

• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.

• We value our veterans! To ensure the security of your information kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills including attention to detail spelling and grammar. For more tips and guidance check out What you need to know to get the job!

• This announcement is for one (1) full-time permanent represented by a union- SEIU Human Services Office Specialist 2 position based in Portland Oregon.

• 100% of the work is conducted in the office at the Portland State Office Building located at 800 NE Oregon Street Portland Oregon for the first 6 months remote work of no more than one day per week may be considered after the first 6 months working in the position. Please check SECTION 4. WORKING CONDITIONS of the position description linked above to review more details regarding the details surrounding the working conditions.

• Please download and save a copy of this job announcement and linked position description as it is not available after the application deadline. For questions about the announcement or if you require an alternate format to apply please contact the Recruiter Aimee Buchholz at: .

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment;promote an atmosphere of mutual respect dedication and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If youre driven by the passion to do something meaningful that changes lives the Oregon Health Authorityis the place for you. We also offer a competitive benefits package including:

• Excellent medical vision and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.

• Optional life insurance short-term disability long-term disability deferred compensation savings program and flexible spending accounts for health care and childcare expenses.

• Employee benefits include 11 paid holidays 3 personal business days 8 hours of monthly sick leave and vacation accrual starting at 8 hours per month.

• Possible eligibility for the Public Service Loan Forgiveness Program.

• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training opportunities that will help grow your career with the State of Oregon.

Additional Details

• Employment is contingent upon a criminal records check and a driving records check that meets OHA criteria at the time of hire and throughout employment.

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.

• Agency does not offer visa sponsorship. Within three days of hire applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future you will not meet Agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts Workday Applicant FAQ Oregon Health Authority Facebook Instagram LinkedIn Veterans Resources

The Oregon Health Authority is an affirmative action and equal opportunity employer committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected classincluding race sex veteran status disability age color religion national origin marital status or sexual orientationand we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education experience and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.