Senior Meetings and Event Planner

Deerfield Beach, FL - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The Senior Meetings & Events Planner is tasked with the end-to-end planning and execution of assigned meetings incentive trips and special events. This role manages all logistical aspects of programs while collaborating closely with the internal SET Events Team department leadership and internal clients. The Senior Planner begins with small to mid-size programs and progressively takes on larger more complex incentive programs as experience and capability grow.

Responsibilities:

Independently design plan and execute small to mid-size incentive programs meetings and special events from conception to completion.
Support Lead Planners on large-scale incentive programs assisting with logistics budgets vendor management and on-site execution.
Manage event details including communication registration amenities catering production entertainment transportation/manifests venue selection program content and on- and off-site activities.
Participate in vendor sourcing and support contract review; negotiate vendor agreements.
Manage assigned program budgets ranging from $50K to $2M and support reconciliation and invoice processing for larger programs.
Develop timelines project plans participant communications and planning documentation.
Collaborate with the internal team and leadership to review options and align on recommendations before presenting to internal clients.
Provide on-site support and act as secondary lead on major programs; serve as primary on-site lead for smaller programs.
Collect analyze and summarize program feedback to inform continuous improvement.
Maintain awareness of industry trends destinations and event technology.
Build strong working relationships with internal stakeholders partners and vendors.
Ensure compliance with legal risk and safety requirements across assigned programs.

Qualifications:

Bachelors degree in hospitality Event management business or equivalent experience preferred.
610 years of corporate meeting incentive program or special event planning experience.
Demonstrated ability to independently manage small to mid-size programs with growing exposure to large-scale incentive programs.
Strong negotiation vendor coordination and budget management skills.
Excellent written and oral communication skills.
Strong organizational time management and problem-solving abilities.
Proficiency with Microsoft Office; experience with event technology platforms (e.g. Cvent) preferred.
Ability to manage multiple priorities and remain composed under pressure.
Industry certifications (CMP CMM CSEP) are a plus.
Willingness to travel domestically and internationally as needed.
Ability to work flexible hours including long days during on-site execution.
Ability to lift up to 50 pounds and perform event-related physical tasks.

This job description may not be inclusive of all assigned duties responsibilities or aspects of the job described and may be amended at any time at the sole discretion of JM Family. All work arrangements are subject to associate performance business need and manager discretion and may be revised as necessary.

JM FAMILY IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER

JM Family Enterprises Inc. is an Equal Employment Opportunity employer. We are committed to recruiting hiring retaining and promoting qualified associates without regard to age race religion color gender sex (including pregnancy childbirth and related medical conditions) sexual orientation gender identity gender expression mental or physical disability national origin marital status citizenship military status genetic information veteran status or any other characteristic protected by federal state provincial or local law.

DISABILITY ACCOMMODATIONS

If you have a disability and require a reasonable accommodation to complete the job application process please contact JM Familys Talent Acquisition department at for assistance. If you have an accommodation request for one of our recruiting events please notify us at least 72 hours prior so that we may provide assistance.

Required Experience:

Senior IC

The Senior Meetings & Events Planner is tasked with the end-to-end planning and execution of assigned meetings incentive trips and special events. This role manages all logistical aspects of programs while collaborating closely with the internal SET Events Team department leadership and internal cli...

Responsibilities:

Independently design plan and execute small to mid-size incentive programs meetings and special events from conception to completion.
Support Lead Planners on large-scale incentive programs assisting with logistics budgets vendor management and on-site execution.
Manage event details including communication registration amenities catering production entertainment transportation/manifests venue selection program content and on- and off-site activities.
Participate in vendor sourcing and support contract review; negotiate vendor agreements.
Manage assigned program budgets ranging from $50K to $2M and support reconciliation and invoice processing for larger programs.
Develop timelines project plans participant communications and planning documentation.
Collaborate with the internal team and leadership to review options and align on recommendations before presenting to internal clients.
Provide on-site support and act as secondary lead on major programs; serve as primary on-site lead for smaller programs.
Collect analyze and summarize program feedback to inform continuous improvement.
Maintain awareness of industry trends destinations and event technology.
Build strong working relationships with internal stakeholders partners and vendors.
Ensure compliance with legal risk and safety requirements across assigned programs.

Qualifications:

Bachelors degree in hospitality Event management business or equivalent experience preferred.
610 years of corporate meeting incentive program or special event planning experience.
Demonstrated ability to independently manage small to mid-size programs with growing exposure to large-scale incentive programs.
Strong negotiation vendor coordination and budget management skills.
Excellent written and oral communication skills.
Strong organizational time management and problem-solving abilities.
Proficiency with Microsoft Office; experience with event technology platforms (e.g. Cvent) preferred.
Ability to manage multiple priorities and remain composed under pressure.
Industry certifications (CMP CMM CSEP) are a plus.
Willingness to travel domestically and internationally as needed.
Ability to work flexible hours including long days during on-site execution.
Ability to lift up to 50 pounds and perform event-related physical tasks.