Intern, OpenROM (4-month Contract)

WHO WE ARE
Opened in 1914 and welcoming over 1.3 million visitors annually the Royal Ontario Museum (ROM) is Canadas most-visited museum ranking among the top 10 cultural institutions in North America. At ROM we are dedicated to building and sharing global collections sharing knowledge inspiring learning and fostering community engagement. As a globally recognized field research institute ROM houses an impressive collection of over 18 million artworks cultural objects and natural history specimens showcased in over 40 galleries and exhibition spaces. We are committed to creating a space where art culture and nature intersect connecting people and communities to the past present and shared future.

As we continue to work toward our goals to transform and evolve as one of the worlds foremost 21st-century museums we seek passionate and dynamic team members who embody our mission and values.


WHO WE NEED
We are seeking an organized and proactive Intern to join the OpenROM Project this full-time contract role you will support our capital project team by coordinating the organization digitization and centralization of project documentation and closeout materials. Youll help ensure the smooth efficient flow of records contributing to the successful finalization of open permits and the timely submission of documentation to the City of Toronto.

This is a fantastic opportunity for an entry-level professional student or co-op candidate seeking hands-on experience in capital project documentation and coordination in a museum setting.

HOW YOU WILL MAKE AN IMPACT

• Organize digitize and maintain project documentation ensuring version control and accuracy.
• Track closeout documents and maintain central records logs and spreadsheets.
• Support the creation of document templates and central databases for project closeout information.
• Retrieve and consolidate historical capital project documentation through archival requests.
• Prepare documentation for submission to the City of Torontos Building Permit department.
• Assist the OpenROM team with general administrative coordination and filing.

• High school diploma required; post-secondary coursework in urban planning architecture construction management or related disciplines is an asset.
• Exceptional organizational skills and attention to detail.
• Comfort with Microsoft Office Suite (especially Word Excel PowerPoint) and file-sharing tools.
• Ability to prioritize multitask and meet deadlines.
• Clear written and verbal communication skills.
• A collaborative mindset and willingness to learn.

• START DATE: January 5 2026
• OPEN DATE: October 24 2025
• CLOSE DATE: Open until filled
• STATUS: Full-time Contract
• EMPLOYEE GROUP: Non-Union
• HOURLY RATE: $17.60/hour
• SCHEDULE: Up to 35 hours weekly
• PROBATIONARY PERIOD: Three (3) months
• LOCATION(on-site): Toronto ON

1. Initial conversation: A 30-minute virtual conversation** with a Recruiter to discuss your interest in the role and ROM and how you can make an impact.
2. First interview: A 45-minute in-person or virtual interview with the Hiring Manager and project team.

• Cultural engagement: Daily interactions with Torontos diverse culture and international visitors offer insights into social and cultural trends. We champion inclusive community programs and connections through diverse experiences.
• Continuous learning: At ROM expertise and continuous skill development are paramount. Our culture of curiosity and open-mindedness fosters growth beyond traditional career paths.
• Passion & fulfillment: Our work in preserving and curating cultural narratives brings deep satisfaction. We are passionate about the arts global history cultural diversity and leveraging digital technologies to enhance accessibility.
• Team & culture: ROM promotes a positive workplace with collaborative supportive teams that encourage creativity and innovation. We value new ideas and collective problem-solving.
• Academic collaboration: We are committed to education partnering with universities and providing student resources underscoring our dedication to research and accessibility.

If youre excited about this role even if your experience differs from the specific requirements we encourage you to apply. Were keen to meet candidates who can contribute their talents to our goals and will consider an equivalent combination of knowledge skills education and experience.


COMMITMENT TO DIVERSITY EQUITY INCLUSION & ACCESSIBILITY
At ROM we embrace diversity in our exhibits communities and teams. We encourage applications from racialized persons Indigenous Peoples persons with disabilities 2SLGBTQI individuals and those who can further diversify our ideas. We are committed to equitable employment opportunities and a workplace free from discrimination and harassment.

We welcome and accommodate candidates with disabilities throughout the selection process. Please contact us at emailprotected for assistance.



Apply today and help us create a collaborative diverse inclusive and equitable space where creativity and learning flourish.

Only candidates selected for an interview will be contacted. Please note that all candidates receiving a verbal job offer will be subject to a background check. This includes a criminal background check and verification of professional references and other checks depending on the role.

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