Operations Assistant
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Job Location:
Atlanta, GA - USA
Hourly Salary:
USD 18 - 20
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Operations Assistant
Part-Time 25 Hours/Week In-Office Only (Atlanta)
MondayFriday flexible between 9AM4PM
At DTSpade were a specialized commercial real estate firm that helps clients make confident strategic decisions about the spaces where they work serve and grow. From the people who heal us to those who educate govern and invest in our communities our clients span a range of industries that make cities thrive.
Were looking for an Operations Assistantwhos sharp organized and energizing to work with. This is a part-time in-office role that plays a key part in how our firm runs. Youll support leadership assist agents interact with clients and help keep day-to-day operations moving smoothly.
Because this role involves managing physical documents greeting guests and being the first point of contact at reception a remote or hybrid option is not available. We know flexibility matters but in this case being on-site is essentialand youll be part of a collaborative upbeat team that makes the office a great place to be.
If you love being the steady hand behind the scenes enjoy creating order from chaos and want to be part of a purpose-driven team keep reading.
What Youll Do
Be the Operational Glue
Keep Documents & Systems Flowing
Make Meetings & Events Happen
Support Agents & Clients Directly
A Day in the Life
Morning
Review emails update calendars and check for urgent to-dos
Answer incoming call from a potential client enter them into Pipedrive and connect them with an agent
Update documents in Egnyte and send tour package for agent review
Afternoon
Prep PowerPoint slides for the Partners weekly meeting
Assist with RSVPs for a team outing and print mailers for client follow-ups
Final inbox scan tomorrows priorities set and desk cleared
90-Day Success Plan
First 30 Days
Learn our systems: DocuSign Egnyte Pipedrive Microsoft Office Zoom Adobe
Meet the team and shadow leadership to understand how we work
Take ownership of document prep and front desk responsibilities
By Day 60
Confidently manage scheduling phone routing and CRM lead entry
Leadweekly Partner meeting logistics (Zoom deck guest scheduling)
Independently assist agents with packages templates and printing
By Day 90
Proactively anticipate operational needs (before anyone asks)
Support events reporting and client materials with minimal direction
Be the go-to person for how do I get this done around the office
What You Bring
You dont need to check every single boxbut to be successful in this role you should bring a strong foundation in admin support and a mindset thats organized proactive and people-focused.
Must-Haves
Bonus Experience (Nice to Have)
Logistics
Part-time: 25 hours/week
In-office only: At our Atlanta headquarters (1950 N Park Place SE Bldg 500 Atlanta GA 30339); No remote/hybrid work
Schedule: Monday to Friday between 9AM4PM (flexible within that window)
While traditional benefits (like healthcare) arent included for this part-time role heres what you do get:
Why DTSpade
Were a team that believes in excellence integrity and people who take pride in their work. Youll be joining a firm where your role truly mattersnot just to leadership but to agents and clients alike. Were growing fast and we want someone whos excited to grow with us.
Ready to Apply
Send your resume and a quick note introducing yourself to emailprotected with subject line: Operations Assistant Application. We cant wait to meet you!
Part-Time 25 Hours/Week In-Office Only (Atlanta)
MondayFriday flexible between 9AM4PM
At DTSpade were a specialized commercial real estate firm that helps clients make confident strategic decisions about the spaces where they work serve and grow. From the people who heal us to those who educate govern and invest in our communities our clients span a range of industries that make cities thrive.
Were looking for an Operations Assistantwhos sharp organized and energizing to work with. This is a part-time in-office role that plays a key part in how our firm runs. Youll support leadership assist agents interact with clients and help keep day-to-day operations moving smoothly.
Because this role involves managing physical documents greeting guests and being the first point of contact at reception a remote or hybrid option is not available. We know flexibility matters but in this case being on-site is essentialand youll be part of a collaborative upbeat team that makes the office a great place to be.
If you love being the steady hand behind the scenes enjoy creating order from chaos and want to be part of a purpose-driven team keep reading.
What Youll Do
Be the Operational Glue
- Support internal operations across leadership brokerage agents and client service
- Triage emails manage calendars and book travelmainly for our leadership team
- Answer phones professionally route calls and capture new leads in our CRM
Keep Documents & Systems Flowing
- Own document management using DocuSign and Egnyte
- Maintain files templates tour packages and PowerPoint decks
- Assist with mail merges envelope printing and assembling agent materials
Make Meetings & Events Happen
- Schedule Zooms for partner meetings and external guests
- Update and format PowerPoint slides with weekly announcements and visuals
- Assist with event logistics: ticketing RSVPs supplies and light communication
Support Agents & Clients Directly
- Help agents stay organized with document prep and CRM support
- Greet clients warmly and represent DTSpades professional upbeat vibe
- Coordinate behind-the-scenes tasks that make everyones job easier
A Day in the Life
Morning
Review emails update calendars and check for urgent to-dos
Answer incoming call from a potential client enter them into Pipedrive and connect them with an agent
Update documents in Egnyte and send tour package for agent review
Afternoon
Prep PowerPoint slides for the Partners weekly meeting
Assist with RSVPs for a team outing and print mailers for client follow-ups
Final inbox scan tomorrows priorities set and desk cleared
90-Day Success Plan
First 30 Days
Learn our systems: DocuSign Egnyte Pipedrive Microsoft Office Zoom Adobe
Meet the team and shadow leadership to understand how we work
Take ownership of document prep and front desk responsibilities
By Day 60
Confidently manage scheduling phone routing and CRM lead entry
Leadweekly Partner meeting logistics (Zoom deck guest scheduling)
Independently assist agents with packages templates and printing
By Day 90
Proactively anticipate operational needs (before anyone asks)
Support events reporting and client materials with minimal direction
Be the go-to person for how do I get this done around the office
What You Bring
You dont need to check every single boxbut to be successful in this role you should bring a strong foundation in admin support and a mindset thats organized proactive and people-focused.
Must-Haves
- 2 years in an administrative coordinator or client-facing role
- Highly organized and able to juggle multiple tasks without dropping details
- Proactive and resourcefulyou anticipate needs and take initiative
- Clear and professional communicator (especially by phone and email)
- Comfortable with tech tools like Microsoft Office (Outlook Excel PowerPoint) Zoom and Adobe Acrobat
Bonus Experience (Nice to Have)
- Familiarity with CRM tools like Pipedrive Salesforce or HubSpot
- Exposure to or interest in commercial real estate leasing or property management
- Basic graphic design or marketing skills (e.g. Canva Mailchimp social media)
- Client-facing confidencecomfortable speaking with vendors clients or guests
- Experience planning or supporting internal team events or culture-building activities
- A knack for improving processes or creating helpful systems
- Familiarity with DocuSign or digital file management systems like Egnyte
Logistics
Part-time: 25 hours/week
In-office only: At our Atlanta headquarters (1950 N Park Place SE Bldg 500 Atlanta GA 30339); No remote/hybrid work
Schedule: Monday to Friday between 9AM4PM (flexible within that window)
While traditional benefits (like healthcare) arent included for this part-time role heres what you do get:
- A warm collaborative team that genuinely supports each other
- Beautiful office environment minutes from The Battery
- Exposure to fast-paced commercial real estate (no two days the same)
- Room to growwe love to promote from within
- Creative mission-driven culture with strong values and clear purpose
- Direct access to leadership and mentorship from experienced professionals
- Team lunches outings and spontaneous celebrations
Why DTSpade
Were a team that believes in excellence integrity and people who take pride in their work. Youll be joining a firm where your role truly mattersnot just to leadership but to agents and clients alike. Were growing fast and we want someone whos excited to grow with us.
Ready to Apply
Send your resume and a quick note introducing yourself to emailprotected with subject line: Operations Assistant Application. We cant wait to meet you!
Required Experience:
Manager
Key Skills
- AutoCAD 3D
- Council
- ABAP
- Apps
- Electronics Engineering
- Clinical
