Administrative Assistant 3

THE OUTSIDE IS IN US ALL.

Announcement:

Please remember to attach the required documents listed in this announcement.

• Resume

• Cover Letter

Applications missing the requested documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered in the recruitment process. The State Application is not a substitute for a Resume. This position closes at 11:59 PM Mountain Time on November 9 2025. You must apply through the State of Montana Career site.

Special Information:

Identity of applicants who become finalists may be releases to the public if the Department deems it necessary. Employees who exceed 1040 hours in a calendar year are also provided health dental and life insurance. Other benefits include retirement paid vacation sick and holidays. This position may be covered by a VEBA (Voluntary Employee Beneficiary Association).

A successful applicant will be subject to a background investigation.

Women and minorities are under-represented in this job category and are encouraged to apply.

Specific Job Information:

The Montana Fish Wildlife & Parks (MFWP) Area Resource Offices provide information and services to the hunting fishing and recreating publics within the region. The area office supports and coordinates all activities of Montana Fish Wildlife and Parks in the region. It develops and implements local fish wildlife parks law enforcement and information programs with direction and support from Helena headquarters.

The Front Desk unit under the direction of the regional office manager provides customer service to the sportsmen/women of the state of Montana and technical and administrative support to all programs at the MFWP Area Resource Office. The regional administrative support staff is the publics primary and initial contact presenting a professional and knowledgeable image for FWP. The front information desk serves as a primary FWP license agent and is responsible for accurately issuing a variety of hunting fishing and miscellaneous licenses permits and decals and corrects errors on licenses sold by external license providers.

Job Duties (narrative summary):

This position provides customer service technical and administrative support to all the fish wildlife state parks law enforcement and information and education programs. Provides customer service duties associated with providing public information and services on a multitude of topics and activities that primarily cover hunting fishing trapping and recreational opportunities in Montana. Collects and handles money associated with license sales entering accurately into a cash register. Must be detailed oriented to track quotas for black bear mountain lion bighorn sheep and furbearing addition maintains and tracks data within a computer tracking system. Assists the block management program out of this local regional office (Region 3) issuing permission slips beginning late August through the fall. Collects and accurately counts coupons and permissions slips turned in from landowners after the hunting season is completed that can take up to three months of repetitive work. That data is then accurately input into Excel spreadsheets. This position requires advanced Excel and O365 skills.