Real Estate and Facilities Manager

TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing human capital consulting employment law compliance and employee benefits including health insurance retirement plans and workers compensation insurance.

TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If youre passionate about innovation and making an impact on the large SMB market come join us as we power our clients business success with extraordinary HR.

Dont meet every single requirement Studies have shown that many potential applicants discourage themselves from applying to jobs unless they meet every single requirement. TriNet always strives to hire the most qualified candidate for a particular role ensuring we deliver outstanding results for our small and medium-size customers. So if youre excited about this role but your past experience doesnt align perfectly with every single qualification in the job description nobodys perfect and we encourage you to apply. You may just be the right candidate for this or other roles.

A Brief Overview

The Real Estate & Facilities Manager executes day-to-day portfolio and facilities operations across TriNet locations ensuring safe reliable and cost effective workplaces that align with our workforce needs. The role partners closely with People Finance IT Security Workplace Services and site leaders to run moves/adds/changes keep leases and services on track coordinate vendors and landlords and deliver projects on time and on budget. This role also maintains the data reporting playbooks and KPIs that underpin our real estate decisions and supports sustainability business continuity and workplace experience initiatives.

What you will do

• Maintain the lease administration calendar (critical dates options expirations) and ensure documents and records are accurate and current; prepare summaries and comparisons for review.
• Support site selection and transaction activities with data gathering broker coordination RFPs and diligence packages; draft first pass analyses and coordinate approvals.
• Track space utilization and headcount plans; keep floor plans stacking diagrams and seat assignments updated in the chosen tools.
• Oversee day-to-day facility services (maintenance repairs cleaning security access safety checks) meeting SLAs and compliance requirements; log triage and resolve service tickets.
• Coordinate moves openings consolidations and decommissions with clear communication to impacted teams; manage punch lists to closure.
• Plan and run small to midsized renovations and workplace refreshes (schedule budget tracking vendor coordination site logistics); escalate risks and drive change control.
• Support larger buildouts and relocations with status reporting and cross functional coordination.
• Own the day-to-day performance of facility service providers and landlords against contract terms and KPIs; surface performance issues with recommended remedies.
• Assist with RFPs SOWs and renewals; validate invoices and track savings and quality metrics.
• Manage purchase orders invoices accruals and monthly variance explanations for facilities OPEX and small CAPEX; maintain trackers and produce routine dashboards.
• Execute sustainability initiatives (energy waste space efficiency) and support safety/regulatory compliance checks; coordinate drills and readiness tasks tied to business continuity plans.
• Maintain incident logs and corrective action follow-up.
• Maintain playbooks standard operating procedures and KPIs; ensure consistent use of technology platforms for lease admin portfolio analytics and service delivery.
• Support global portfolio activities and coordinate with the Hyderabad GCC in partnership with the Director (e.g. data collection vendor updates and service monitoring).
• Performs other duties as assigned
• Complies with all policies and standards

Education Qualifications

• Bachelors Degree or equivalent experience required

Experience Qualifications

• Typically 8 years corporate real estate and/or facilities across multisite environments required
• experience coordinating vendors and small projects required

Skills and Abilities

• Provide excellent customer service to all colleagues in the organization
• Willingness and ability to proactively build strong collaborative relationships with TriNet leaders office stakeholders colleagues and vendors
• Strong organizational and time management skills
• Adjusts quickly to changing priorities and conditions
• Ability to operate with discretion and maintain absolute confidentiality
• Solid project management and change coordination skills; able to manage schedules vendors and site logistics.
• Excellent verbal written communication and interpersonal skills
• Ability to communicate and connect with colleagues at all levels of the organization
• Adaptability and follow through in a dynamic environment; clear prioritization and bias to action.
• Basic understanding of building construction and systems i.e. electrical HVAC fire suppression backup power low voltage data cabling
• Ability to multi-task and prioritize in a dynamic environment
• Ability to work under pressure while maintaining composure and professionalism
• Knowledge of flexible workspace programs
• Proficient in Microsoft Office Suite; AutoCAD experience a plus

Licenses and Certifications

• Certified Facility Manager (CFM) preferred
• International Facilities Management Association preferred

Travel Requirements
Occasional domestic travel required

Work Environment

• Work in clean pleasant and comfortable office or home setting. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.

The preferred location for this role is Atlanta GA and the salary range for this location is $87600.00 to $175300.00. All qualified external applicants will be considered for an in-office role based in Atlanta. All qualified internal candidates are encouraged to apply and consider relocation to Atlanta and may be considered for remote hire at the companys discretion. The candidates final salary offer will be based on the candidates skills education work location and experience.

A candidates compensation may also include bonuses consistent with TriNets corporate bonus plan.

Additionally subject to applicable eligibility requirements TriNet offers permanent full-time employees a variety of benefits including medical dental and vision plans life and disability insurance a 401(K) savings plan an employee stock purchase plan eleven (11) Company observed holidays PTO and a comprehensive leave program. Please click the following link for detailed information about our benefits offerings: Note: TriNet reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.

TriNet is an Equal Opportunity Employer and does not discriminate against applicants based on race religion color disability medical condition legally protected genetic information national origin gender sexual orientation marital status gender identity or expression sex (including pregnancy childbirth or related medical conditions) age veteran status or other legally protected characteristics. Any applicant with a mental or physical disability who requires an accommodation during the application process should contact to request such an accommodation.