Project Administrator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Mainland is hiring! We are looking for a Project Administrator to join our team.
Overview
The Project Administrator will be responsible for supporting the daily activities of the Civil Project Management and Estimating team by providing administrative assistance and project documentation.
Duties & Responsibilities
- Assist Project Managers and Estimators overseeing projects from beginning to project closure (project reviews project audits handover final closure etc.)
- Assist with the preparation of the front-end tender as directed
- Coordinate and prepare job packages including locates permits materials BC One Calls and job binders
- Manage project documentation throughout the job and distribution of paperwork to subtrades
- Preparing trade documentation management (LOIs contracts statutory declarations WCB clearance and insurance)
- Assist with compiling record drawings and maintaining files for completed projects
- Assist in creating the project plan and executing the project by scheduling activities with Superintendent or site staff
- Assist in material control and ordering products for jobs
- Create purchase orders and invoices using Microsoft Dynamics
- Assists with the creation and submission of project billing
- Accountable for effective collaboration and communication with and between the team and stakeholders
- Assists with the creation and submission of project billing
- Perform other duties and responsibilities as required
- Work will be predominately in the site office.
Qualifications Experience & Skill Set
- At least 2 years experience as project administrator or coordinator in the construction industry
- Municipal project experience with MMCD and Procore is an asset.
- Strong written and verbal communication skills (preparation and proofreading of documents)
- Excellent planning and organizational skills and attention to detail
- Ability to engage in customer contact/coordination through phone and email communications
- Ability to show discretion with confidential and/or personal material
- Ability to work well under pressure and meet deadlines
- Ability to multitask understand and prioritize workload handling various job responsibilities at once
- Ability to work independently as well as a member of a team
- Professional interaction with various position levels from front line to executive both internal and external to the organization
- Exhibit a polite and professional manner at all times
- Ability to travel to jobsites
- Proficiency in MS Office (Word Outlook Excel and MS Project)
- Strong skills in construction management software such as Procore and Heavy Bid/Job
The Mainland Group of Companies is a multidisciplinary construction service provider specializing in all civil works and excavation such as site services energy works residential subdivisions roads highways bridges excavation shoring commercial site development and large industrial infrastructure projects.
At Mainland we believe that our people are our greatest asset. We are dedicated to attracting developing recognizing and retaining talented employees and offer a fun respectful and supportive working environment. Our dedicated team is hardworking personable and passionate about safety and delivering quality results. We offer a competitive compensation package including group health benefits and RRSP matching.
If you wish to be considered please apply online via no unsolicited resumes or phone inquiries from agencies thank you.
#MainlandCareers
Required Experience:
Manager
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Mainland Group is a construction contractor located in Vancouver, BC, Canada and specializes in excavation, shotcrete shoring, & civil works.
