Venue and Events Senior Specialist
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Job Location:
Yearly Salary:
Posted on:
19 days ago
Vacancies:
1 Vacancy
Job Summary
The Law Society of NSW is Australias largest and most influential membership association for solicitors. Were not all lawyers but we work together to support the legal profession and ensure a just society for all.
We are currently looking for a Venue & Events Senior Specialist to join our Venue and Events Team.
About the team
The Venue and Events team works across the organisation to deliver in-person and virtual events conferences and meetings that educate engage and connect members. The team is responsible for delivering a diverse calendar of high-quality events for the Law Society of New South Wales including conferences forums panels networking functions seminars webinars and flagship occasions such as gala dinners. The team also manages venue services including mediation and arbitration bookings as well as hiring meeting and event facilities to external clients.
About the role
The Venue and Events Senior Specialist supports the end-to-end planning and delivery of external and internal events ensuring exceptional client and member experiences. You will work closely with broader Society teams and external stakeholders to ensure seamless execution and continuous improvement.
What youll be doing
- Event Management Coordinate all aspects of event delivery including briefs timelines workflows milestones budgets reporting and post-event reviews.
- Registration & Attendee Services Manage event registrations respond to attendee enquiries and oversee payment and invoice processing.
- Venue & Supplier Management Maintain and develop the venue database; source and recommend venues and suppliers; manage relationships to ensure value and service quality.
- Event Logistics Plan and deliver event logistics such as run sheets seating plans AV catering entertainment theming floorplans and building services.
- Marketing & Communications Collaborate with Marketing & Communications to deliver event invitations collateral online content surveys and post-event engagement.
- Budgeting & Finance Prepare monitor and reconcile event budgets; process payments and invoices.
- Onsite & Virtual Event Delivery Provide hands-on support for setup registration and event delivery (onsite and online). Coordinate speaker briefings and technical checks as needed.
- Process & Policy Development Contribute to ongoing improvement of systems processes and best practices.
- Collaboration & Stakeholder Engagement Build strong relationships across departments and with external partners to support the success of the Societys events program.
- General Administration Manage event-related enquiries and provide support to the Venue & Events Manager and wider team as required.
- Other duties as necessary and assigned.
- Minimum 3 years experience in event coordination/management ideally in a corporate professional association or similar environment.
- Proven ability to manage multiple priorities and deadlines in a fast-paced setting.
- Demonstrated experience in stakeholder and client relationship management.
- Experience with event budgeting and financial reconciliation.
- Exposure to team leadership or mentoring desirable.
- Experience with task management software e.g. Asana (desirable but not mandatory)
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint).
- Experience with event/venue management systems/webinar softare (e.g. Cvent Priava).
- Strong written and verbal communication skills.
- High attention to detail with excellent organisational skills.
- Strong interpersonal skills with the ability to influence and collaborate.
- Positive customer-focused mindset with a solutions-oriented approach.
- Professional confident and approachable.
- Highly motivated proactive and adaptable.
- Tech savvy with a willingness to embrace new systems and tools.
- Able to work flexible hours including early mornings evenings or weekends as required.
- Reliable punctual and committed to delivering high-quality outcomes.
To apply
The Law Society of New South Wales is committed to building and maintaining a respectful and inclusive workplace appointing the best person for the role and supporting diversity.
Applications should contain a CV and cover letter that outlines your key experience and motivations for this role.
Required Experience:
Senior IC
Key Skills
- Computer Hardware
- Mac Os
- Manufacturing & Controls
- Root cause Analysis
- Windows
- Customer Support
- Remote Access Software
- Operating Systems
- Encryption
- Remedy
- Chemistry
- Cerner
About Company
Welcome to The Law Society of New South Wales. Become part of the proud voice of the legal profession in NSW. Learn about our member benefits and apply to join today.
