Real Estate Management Specialist

Were building a relationship-oriented bank for the modern world. We need talented passionate professionals who are dedicated to doing whats right for our clients.

At CIBC we embrace your strengths and your ambitions so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC please visit

Position Responsibilities:

Responsible for various Corporate Real Estate and Administrative Services activities monitoring Facility portal system and routing service calls / work orders to the appropriate area. Liaison with mailroom courier services and other external vendors. Liaison between the Corporate Real Estate and other support functions such as Finance Technology Services and other lines of business.

Essential Functions of the Job:

• Knowledge of Mailroom activities and processes overnight carrier invoice reconciliation USPS mail standards and services maintains USPS postage accounts PO Boxes and related vendor invoicing.

• Review verify code and process multiple vendor invoices for payment.

• Monitor Facility Management service portal system and delegate to appropriate service vendors.

• Formulate monthly / semi-annual inspection & reviews of real estate portfolio.

• Support Corporate Real Estate and Facility Managers on Space Management and New Ways of Working activities.

• Update and Maintain accurate Floor plans for US Portfolio Employee listing and Moves Adds and Changes (MACs).

• Performs post move occupancy evaluations andproject reviews incorporates learnings into future projects

• Schedule and Coordinate furniture repairs and other maintenance issues for the Office; monitor repairs through completion.

• Ability to address and resolve minor office repairs; file cabinets chairs keys etc.

• Develop and maintain inventory of leased equipment and other owned items.

• Provide coordination and support for special events as needed.

• Purchase and monitor inventory of office supplies.

• Manage and track vendor Certificates of Insurance (COIs)

• Manage and maintain user lists for couriers supply vendors etc.

• Manage and maintain courier service schedule.

• Project management budget tracking analysis of project spend and project costs

• Benchmark spend efficiency & utilization

• Assist in process re-engineering & continuous improvement initiatives

• Participates in Business Continuity and Emergency Preparedness activities.

• Will become the Department Sr. Records Management Coordinator

• Maintain inventory of Corporate Artwork and decorations.

• Ability to handle confidential information with discretion.

• Identify opportunities for improved operation to drive efficiencies (process and cost) and make recommendations to the Facility Manager for consideration.

Qualifications:

• Bachelors degree preferable in Business Administration Finance or Accounting

• Financial analysis real estate and project management skills

• Excel / Word / PowerPoint / Power BI a plus

• Analytical Detail oriented Self-Starting

• Ability to work independently and manage multiple projects simultaneously

• This position is required in the office M-F

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At CIBC we offer a competitive total rewards package. This role has an expected salary range of $70000 - $85000for the market based on experience qualifications and location of the position. The successful candidate may be eligible to participate in the relevant business units incentive compensation plan which may also include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employees needs; including Medical Dental Vision Health Savings Account Life Insurance Disability and Other Insurance Plans Paid Time Off (including Sick Leave Parental Leave and Vacation) Holidaysand 401(k) in addition to other special perks reserved for our team members.

What CIBC Offers

At CIBC your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career rather than just a paycheck.

• We work to recognize you in meaningful personalized ways including a competitive salary incentive pay banking benefits a benefits program* a vacation offering wellbeing support and MomentMakers our social points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation please contact

• You need to be legally eligible to work at the location(s) specified above and where applicable must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation coding MS Office). Our goal for the application process is to get to know more about you all that you have to offer and give you the opportunity to learn more about us.

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