Administrative Specialist

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Employment Type:

Job Profile:

Job Summary:

The Office of Student Conduct and Community Standards (OSCCS) is responsible for managing the student misconduct process at UW-Madison. This process is governed by three chapters of Wisconsin administrative law that apply to all UW campuses and students (Chapters 14 17 and 18).

OSCCS is seeking an Administrator to serve as the first point of contact for the office. This person will communicate with students faculty staff parents/guardians alumni attorneys and the public through various channels including in-person email telephone text and our Maxient database. To be successful in this role the Administrator must handle a wide range of situations with patience and understanding. It is essential to manage sensitive student information appropriately maintaining a high level of confidentiality as required by federal and state laws. This position is ideal for someone who can maintain an in-depth knowledge of OSCCS services to resolve and document requests and escalate urgent issues to the appropriate OSCCS staff while working in a dynamic fast-paced environment.

Key Job Responsibilities:

• Serves on committees and attends meetings representing the interests of the unit or program

• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies

• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

• Handle sensitive information appropriately maintaining high level of confidentiality of student information as required by federal and state law.

• Analyzes data and trends compiles progress reports and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)

• Assists recommends and advises staff on unit or program administrative issues personnel matters and budgetary problems

Department:

Student Affairs Student Advocacy Office of Student Conduct and Community Standards (OSCCS)

Reporting to the Dean of Students within Student Affairs the Office of Student Conduct and Community Standards at UW-Madison strives to ensure the universitys teaching learning research and service activities occur in living and learning environments that are safe and free from violence harassment fraud theft disruption and intimidation. OSCCS is responsible for addressing student academic and nonacademic misconduct; this responsibility is separate from and independent of any civil or criminal action resulting from a students conduct. The office is committed to respecting students constitutional rights including rights of freedom of speech or to peaceably assemble with others.

Student Affairs at the University of WisconsinMadison is led by the vice chancellor for student affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being student success and belonging leadership and engagement and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide belonging spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing.

Compensation:

The expected minimum starting salary for this position is $50000.00 annually. Actual pay will depend on experience and qualifications. This position offers a comprehensive benefits package including generous paid time off competitively priced health/dental/vision/life insurance tax-advantaged savings accounts and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits please see Qualifications:

- Demonstrated skills in administration organization and program management.
- Ability to manage multiple tasks and responsibilities while effectively organizing and coordinating diverse activities in a busy office environment with many interruptions.
- Ability to communicate with tact courtesy and discretion when interacting with all customers.

Preferred Qualifications:

- Experience as an authorized user of a Student Information System (SIS) and/or Maxient.
- Previous professional experience in Student Life (Student Affairs) or work related to the student conduct process.

Education:

Bachelors degree required

Masters degree preferred in student affairs education counseling or comparable program

How to Apply:

To begin the application process please click on the Apply Now button. As part of your application you will need to upload the following documents:

1. A current resume.
2. A cover letter that addresses your experience and qualifications relevant to this position.

Application reviewers will evaluate the materials you submit including your resume and cover letter to identify qualified applicants who will advance in the recruitment process. Please ensure that your application is complete and submitted by the deadline to be considered for this position. Successful applicants must be authorized to work in the United States by their start date and must maintain continuous work authorization for the duration of their employment (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of employer sponsorship).

Contact Information:

Angel Cartagena

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.