About ECC: | Elgin Community College serves over 9000 students at every stage of their educational journeys including university transfer programs career and technical education continuing education classes and adult basic education. As a community we pride ourselves on nurturing a welcoming campus where every personstudents staff members faculty members and campus visitorsfeels valued. The work of each ECC employee is central to the colleges mission and as an employer the college fosters a positive environment through professional challenges excellent benefits and opportunities for recognition and camaraderie. |
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Work Schedule: | 8:00 AM to 5:00 PM Monday through Friday |
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Rate of Pay: | This is a Full-Time Support Staff position at grade 11 with an annual salary range of $36494 to $48659 The salary offer will be based on education and experience in alignment with the Colleges compensation philosophy and the current Collective Bargaining Agreement (CBA) if applicable. Benefits: - Medical Dental Vision Insurance
- Life and Long-Term Disability Insurance
- Flexible Spending Account (FSA DCA Commuter)
- Retirement Plans (Pension 457b 403b)
- Time Off with Pay
- Professional Development/Expense
- Tuition Reimbursement
- Employee Assistance Program (EAP)
- Sick Banks
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FLSA Status: | Non-Exempt |
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Grant Funded: | No |
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Job Summary: | An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty staff and students. Immediate supervision is received by the assigned manager. |
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Required Knowledge Skills & Abilities: | - Associates degree (AA) or equivalent from two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience.
- Considerable skill in the use of the Microsoft Office Suite including but not limited to Word Excel AccessPublisher and Teams
- Considerable skill in researching topics online.
- Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
- Working skill in interpersonal interaction to be applied to a variety of individuals with differing education ethnic and socio-economic backgrounds.
- Working skills in verbal and written communication.
- Working skill in operating a personal computer applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
- Must be available to work a flexible schedule including evenings and weekends when required by the departments needs.
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Desired Knowledge Skills & Abilities: | - Working knowledge using databases including enterprise-wide databases
- 2. Bi-lingual English/Spanish
|
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Essential Duties: | 1. Perform a variety of administrative and clerical duties including but not limited to:
Collect and prepare information for reports proposals documents manuals etc. Receive sort file and retrieve documents exercising discretion when working with confidential information.
Research and process documents to update and maintain files/records.
Establish and maintain filing systems.
Compose format and type routine correspondence reports and other documents.
Create and maintain databases.
Verify discrepancies and make corrections.
Coordinate office and departmental activities.
Coordinate calendars schedules training travel arrangements meetings and special events.
Post information on college intranet and other electronic communication systems.
Greet and assist office/department visitors.
Answer and route telephone calls.
Sort and distribute mail identifying priority items.
Enter and retrieve data and information from computer systems and software applications.
Disseminate information.
Assist with projects that are central to the operation of the department/office.
Order office and program supplies including arranging for equipment maintenance.
Maintain or process account records accounts receivable or accounts payable. May monitor reconcile or process transfers for budget accounts and monitor budget.
Serve as secretary to committees prepare agendas take and transcribe minutes collect and distribute materials and information as requested.
Serve as a liaison to the faculty students other employees or members of the outside community.
2. Maintains required training licensure and/or certifications
3. Maintains confidentiality of privileged information and adheres to applicable privacy laws
4. Demonstrates sensitivity understanding and respect of diverse populations within the workplace.
5. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
6. Adheres to department guidelines for attendance and punctuality |
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| Other Duties: | 1. Assist in the review and monitoring of leave requests timesheet submission and other human resources/payroll-related activities.
2. Perform other job-related duties as assigned which pertain to the job description.
3. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. |
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Physical Demands: | Sedentary (up to 10 lbs occasionally sitting most of the time) |
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Visual Acuity: | Close visual acuity (e.g. computer assembly) |
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Work Environment: | Moderate noise |
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Environmental Conditions: | Typical office or administrative |
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Current SSECCA Union Member Information: | The original posting date for this position is 10/23/2025. Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 10/23/2025 and meet the posted minimum qualifications will receive full consideration. |
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Equal Employment Opportunity Statement: | Elgin Community College does not discriminate or tolerate discrimination against any member of its community on the basis of race color national origin ancestry sex/gender/gender identity age religion disability pregnancy veteran status marital status sexual orientation or any other status protected by applicable federal state or local law in matters of admissions employment or in any aspect of the educational programs or activities it offers. In addition Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices educational opportunities and programs and services. If you need a reasonable accommodation for any part of the application and hiring process please notify the Colleges EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis. |
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About ECC:Elgin Community College serves over 9000 students at every stage of their educational journeys including university transfer programs career and technical education continuing education classes and adult basic education. As a community we pride ourselves on nurturing a welcoming campus whe...
About ECC: | Elgin Community College serves over 9000 students at every stage of their educational journeys including university transfer programs career and technical education continuing education classes and adult basic education. As a community we pride ourselves on nurturing a welcoming campus where every personstudents staff members faculty members and campus visitorsfeels valued. The work of each ECC employee is central to the colleges mission and as an employer the college fosters a positive environment through professional challenges excellent benefits and opportunities for recognition and camaraderie. |
|---|
Work Schedule: | 8:00 AM to 5:00 PM Monday through Friday |
|---|
Rate of Pay: | This is a Full-Time Support Staff position at grade 11 with an annual salary range of $36494 to $48659 The salary offer will be based on education and experience in alignment with the Colleges compensation philosophy and the current Collective Bargaining Agreement (CBA) if applicable. Benefits: - Medical Dental Vision Insurance
- Life and Long-Term Disability Insurance
- Flexible Spending Account (FSA DCA Commuter)
- Retirement Plans (Pension 457b 403b)
- Time Off with Pay
- Professional Development/Expense
- Tuition Reimbursement
- Employee Assistance Program (EAP)
- Sick Banks
|
|---|
FLSA Status: | Non-Exempt |
|---|
Grant Funded: | No |
|---|
Job Summary: | An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty staff and students. Immediate supervision is received by the assigned manager. |
|---|
Required Knowledge Skills & Abilities: | - Associates degree (AA) or equivalent from two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience.
- Considerable skill in the use of the Microsoft Office Suite including but not limited to Word Excel AccessPublisher and Teams
- Considerable skill in researching topics online.
- Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
- Working skill in interpersonal interaction to be applied to a variety of individuals with differing education ethnic and socio-economic backgrounds.
- Working skills in verbal and written communication.
- Working skill in operating a personal computer applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology.
- Must be available to work a flexible schedule including evenings and weekends when required by the departments needs.
|
|---|
Desired Knowledge Skills & Abilities: | - Working knowledge using databases including enterprise-wide databases
- 2. Bi-lingual English/Spanish
|
|---|
Essential Duties: | 1. Perform a variety of administrative and clerical duties including but not limited to:
Collect and prepare information for reports proposals documents manuals etc. Receive sort file and retrieve documents exercising discretion when working with confidential information.
Research and process documents to update and maintain files/records.
Establish and maintain filing systems.
Compose format and type routine correspondence reports and other documents.
Create and maintain databases.
Verify discrepancies and make corrections.
Coordinate office and departmental activities.
Coordinate calendars schedules training travel arrangements meetings and special events.
Post information on college intranet and other electronic communication systems.
Greet and assist office/department visitors.
Answer and route telephone calls.
Sort and distribute mail identifying priority items.
Enter and retrieve data and information from computer systems and software applications.
Disseminate information.
Assist with projects that are central to the operation of the department/office.
Order office and program supplies including arranging for equipment maintenance.
Maintain or process account records accounts receivable or accounts payable. May monitor reconcile or process transfers for budget accounts and monitor budget.
Serve as secretary to committees prepare agendas take and transcribe minutes collect and distribute materials and information as requested.
Serve as a liaison to the faculty students other employees or members of the outside community.
2. Maintains required training licensure and/or certifications
3. Maintains confidentiality of privileged information and adheres to applicable privacy laws
4. Demonstrates sensitivity understanding and respect of diverse populations within the workplace.
5. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
6. Adheres to department guidelines for attendance and punctuality |
|---|
| Other Duties: | 1. Assist in the review and monitoring of leave requests timesheet submission and other human resources/payroll-related activities.
2. Perform other job-related duties as assigned which pertain to the job description.
3. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. |
|---|
Physical Demands: | Sedentary (up to 10 lbs occasionally sitting most of the time) |
|---|
Visual Acuity: | Close visual acuity (e.g. computer assembly) |
|---|
Work Environment: | Moderate noise |
|---|
Environmental Conditions: | Typical office or administrative |
|---|
Current SSECCA Union Member Information: | The original posting date for this position is 10/23/2025. Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 10/23/2025 and meet the posted minimum qualifications will receive full consideration. |
|---|
Equal Employment Opportunity Statement: | Elgin Community College does not discriminate or tolerate discrimination against any member of its community on the basis of race color national origin ancestry sex/gender/gender identity age religion disability pregnancy veteran status marital status sexual orientation or any other status protected by applicable federal state or local law in matters of admissions employment or in any aspect of the educational programs or activities it offers. In addition Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices educational opportunities and programs and services. If you need a reasonable accommodation for any part of the application and hiring process please notify the Colleges EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis. |
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Posted on:
30+ days ago
Vacancies:
1 Vacancy
