LS METCO Administrative Assistant

LINCOLN - SUDBURY REGIONAL SCHOOL DISTRICT390 LINCOLN ROADSUDBURY MA 01776EMPLOYMENT OPPORTUNITYSCHOOL YEAR 2025-2026LS METCO Administrative AssistantLincoln Sudbury Regional High School seeks a dedicated Administrative Assistant to support the LS METCO Director and program operations during the 2025-2026 school year. This position plays a vital role in ensuring the smooth functioning of the METCO program serving students families and Details*Reports to: LS METCO Director*Schedule: Part-time 8 hours per week (2-3 days per week)*Work Year: 10-month school year position*Salary Range: $29.95 - $40.04 per hourDuties and Responsibilities (Not limited to)Administrative & Office Management*Maintain organized and productive LS METCO office operations*Schedule and manage the Directors calendar and meetings*Order supplies for the LS METCO space student needs and program activities*Assist with ad-hoc requests and projects to support the Director and programming *Maintain awareness of emergency proceduresFinancial Management *Create requisitions and purchase orders for the LS METCO program*Monitor weekly and monthly budget spending*Process contracts for events speakers field trips and conferences*Ensure invoices are paid documented and completed in a timely manner*Work with LS Business Center and Director of Finance & Operations Student Records & Data Management*Maintain integrity of all ASPEN/student database information*Keep comprehensive and accurate records for each LS METCO student*Maintain updated roster with current bus contracts and contact information*Uphold strict confidentiality at all timesFamily & Student Engagement*Engage with Boston students and caregivers via phone email and other communication channels*Coordinate newsletters and updates for LS METCO families and Friends of LS METCO*Serve as liaison to LS METCO staff designee and Parent Council representative (biweekly)*Serve as liaison to LS METCO staff designee and Student Leadership Council (biweekly)Coordination & Planning*Assist LS METCO staff with event coordination scheduling and transportation logistics*Support the admissions enrollment process and outreach activities*Coordinate conference planning and professional development for the Director and staff*Work closely with house assistants and support staff regarding program and student needs*Provide information and support to the Superintendent-Principal and LSRSD School Committee as needed*Coordinate with Superintendent-Principal Exec Asst regarding DESE METCO INC and external visits walk-throughs community and / or Boston based meetings*Coordinate and support Director with annual METCO enrollment process and METCO INC admissions database (Avela) *Support all LS METCO program activities and eventsQualificationsEducation*High school diploma required*Associates degree preferredSkills*Excellent organizational skills with meticulous attention to detail for managing schedules files records (especially student records) and coordinating logistics*Ability to prioritize tasks meet deadlines and efficiently handle multiple responsibilities simultaneously in a fast-paced environment*Strong written communication skills for professional correspondence reports and newsletters as well as clear professional verbal communication*Demonstrated appropriate telephone etiquette with courteous and personable demeanor*Ability to establish and maintain positive harmonious working relationships with students parents administrators and the general publicExperience*Previous successful experience in an administrative or office management role is essential*Experience within a public school district non-profit or program working with diverse student populations is highly valuable*Familiarity with general office procedures managing communication (phones email) and inventory management*Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and data entry/database management for tracking student information and program dataLincoln-Sudbury Regional High School is committed to maintaining a work and learning environment free from discrimination on the basis of race color religion national origin pregnancy gender identity sexual orientation marital/civil union status ancestry place of birth age citizenship status veteran status political affiliation genetic information or disability as defined and required by state and federal laws. Additionally we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. We seek educators who are anti-racist and who prioritize and value diversity equity and inclusion. We encourage candidates of all backgrounds identities life experiences and traditionally under-represented groups to apply. We are a proud member of the Massachusetts Partnership for Diversity in Education.