Executive Assistant to the CEO

Executive Assistant to the CEO Job Responsibilities

As the Executive Assistant to the CEO at OneRail you will play a critical role in supporting the companys executive leadership by ensuring efficient operations seamless communication and strategic alignment across the organization. This position requires exceptional judgment discretion and organizational skills in a dynamic high-growth tech and logistics environment.

Core Responsibilities

Executive Support & Coordination

• Manage the CEOs complex calendar including scheduling internal and external meetings investor engagements customer discussions and travel.
• Prioritize and coordinate requests to ensure the CEOs time is aligned with strategic priorities.
• Act as the primary point of contact for the CEO representing OneRail with professionalism in all interactions.
• Prepare briefing materials meeting agendas and follow-up action items to support efficient decision-making.
• Maintain confidentiality and handle sensitive information with discretion.

Communication & Relationship Management

• Coordinate with OneRails leadership team board of directors and key external partners to ensure smooth communication flow.
• Support internal and external communications including executive updates investor relations materials and press or event coordination.
• Foster strong relationships across departments to promote collaboration and alignment with company goals.

Operational & Strategic Support

• Partner with the CEO to track strategic initiatives ensuring progress and timely completion.
• Assist in preparing materials for board meetings investor updates and strategic planning sessions.
• Support special projects and research initiatives as directed by the CEO including due diligence data collection and reporting.
• Anticipate the CEOs needs and proactively manage priorities to maximize effectiveness.

Event & Travel Management

• Coordinate detailed travel logistics including itineraries accommodations and meeting coordination.
• Support OneRail leadership offsites board meetings and key corporate events.

Culture & Leadership Support

• Serve as a culture ambassador embodying OneRails values of innovation integrity and customer success.
• Help organize leadership communications recognition initiatives and internal events.
• Ensure the CEOs engagement and visibility across teams by coordinating appearances town halls and key communications.

Requirements:

• 10 years of executive administrative experience supporting C-level executives (experience in a fast-growth SaaS or logistics company preferred).
• 5 years managing a Board of Directors with 10 members
• Proven ability to manage multiple priorities with precision urgency and confidentiality.
• Strong written and verbal communication skills.
• High emotional intelligence professionalism and discretion.
• Proficiency in Microsoft Teams Slack and modern productivity tools.
• Ability to thrive in a fast-paced entrepreneurial environment.

Note: This role falls under Comp Band 4 with the annual base compensation is expected to be between $70000 to $85000.

About OneRail

OneRail is a leading omnichannel fulfillment solution pairing best-in-class software with logistics as a service to provide dependability and speed to help businesses meet their delivery promise. With a real-time connected network of 12 million drivers OneRail matches the right vehicle for the right delivery so brands lower expenses and increase capacity to rapidly scale their businesses. This people-plus-platform approach features a 24/7 USA-based exceptions team who maintain a 98% on-time delivery rate. By optimizing fulfillment processes reducing costs and improving order accuracy with store-shelf-to-doorstep visibility OneRail is committed to empowering clients and improving the customer experience.

OneRail was named to the Deloitte Technology Fast 500 two years in a row was ranked 19th in the 2025 FreightTech 25 named for the fifth year in a row to the FreightTech 100 was honored as one of Inc. magazines Best Workplaces 2023 was listed on Forbes lists of Americas Best Startup Employers for the last three years was named to the Inc. 5000 two years in a row and was selected as the Last Mile Company of the Year for the 2024 SupplyTech Breakthrough Awards. To learn more about OneRail visit .