Court Operations Specialist (Judicial Assistant for the Honorable Susie L. Norby)

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Interviews: Due to the high volume of applications we receive it may take several weeks after the application deadline for us to schedule interviews.

Who we are

Oregon Judicial Department (OJD) serves the public and the people we serve may be facing challenging life circumstances high levels of stress or confusion about their next work you will do in this role directly affects the people in our community who come to the court to have their cases need staff who want to have direct impact in their communities value OJDs efforts to remove barriers to access justice services and enjoy a high level of customer service and interaction with the public.

We are committed to building a diverse inclusive team and encourage applications from candidates of all backgrounds to consider relevant work and past lived experience and education plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position.

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees including mental health coverage.
• 10 paid holidays 2 floating holidays 3 personal business days separate sick and vacation paid leaves (prorated for part-time employees) and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• In this job profile we offer candidates new to OJD up to the third step of the salary range depending on experience. You are potentially eligible for a 5% annual increase.

Location Highlights

Oregon City Oregon rests on the Willamette River southeast of Portland. It is part of the Portland Metropolitan Area (along with Beaverton Gresham Hillsboro and Vancouver WA). Oregon City was the first capital of Oregon prior to the creation of the Oregon Territory in 1848. Before settling on Salem in 1864 the capital was moved several times to several different cities. It is also the end point of the Oregon Trail. Oregon City has the only vertical street in the nation Elevator Street. Activities include museums historic buildings and over 22 city parks including Clackamette Park at the confluence of the Willamette and Clackamas rivers. Oregon City is also home to Willamette Falls the largest waterfall by volume in the Pacific Northwest.

Position Highlights

The Clackamas County Circuit Court is hiring a Judicial Assistant for the Honorable Susie L. Norby (Court Operations Specialist).

In this role much of your day is spent providing moderate-to-complex clerical support to the judge. You will fully maintain the judges schedule organize the assembled materials notify parties and schedule and coordinate court appearances and meetings. You will also track case status assigned to the judge and perform data gathering or limited legal research about cases. You are expected to assist attorneys and the public regarding all courtroom operations.

Additionally you will prepare and processes a variety of court documents requiring a broad knowledge of court operations and legal terminology and format. This includes but is not limited to judicial correspondence memoranda reports and legal documents such as court orders opinions and instructions. You are expected to review for accuracy and completeness and scan such documents in the courts internal software system. You will also function as the backup court clerk during court proceedings including helping jurors and operating recording equipment. Part of your time will be spent training and mentoring new staff.

You will use established policies and procedures to perform your work while also ensuring statutory requirements are importantly you will be part of our justice system that ensures peoples cases are heard impartially and in a timely manner.

Lastly you will participate in statewide or local committee meetings including making recommendations regarding future improvements in processes and procedures.

Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.

Application Process

• Workday times out after approximately 15 minutes of inactivity and all progress will be lost.
• REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications Special Qualifications and Requested Skills and Attributes listed below. Using a generic cover letter is likely not going to get you an interview so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.
• REQUIRED:a completed work history either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.

Instructions for Cover Letter and Work History/Resume

Cover Letter

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. The attached cover letter file should include your name.
• In the body of your cover letter please include responses to each of the Requested Skills and Attributes listed below.
• Address the cover letter To the Hiring Manager.

Work History/Resume

• Attach your updated resume in the Resume / CV / Cover Letter section of the application. The attached resume file should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application.

All application materials will be evaluated for consistency of information and your letter will be evaluated for grammar spelling punctuation and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent.

AND

Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge skills and abilities needed for the position.

OR

Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge skills and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience performing a variety of clerical or administrative tasks in a business or professional environment.
• Experience using a computer and different applications to accomplish a variety of tasks that involve data entry looking up accounts or cases scheduling events in electronic calendars and updating information.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Skill in writing and reviewing documents for accuracy content grammar and punctuation.
• Experience working in a courtroom court system or other legal environment.

Working Conditions

• This is a full-time position and the work schedule is currently 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional after-hours or overtime work may be required.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances highly stressful situations or trauma.
• Long periods of sitting or standing while working at a computer.
• Regular use of the following equipment: electronic recording equipment telephone OJD-assigned computer with multiple monitors copy machine fax machine and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD you consent to reference checks about your qualifications your workplace performance and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire you will be required to complete the U.S. Department of Homeland Securitys I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify action item asking veterans to attach their documentation will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veteransweb page for additional details information and resources.

Conduct Expectations
Because of OJDs role in providing justice and upholding the rule of law employees of the department are required to meet the highest standards of professional conduct and ethics while on the job and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer OJD complies with Oregons pay equity this job profile we offer candidates new to OJD up to the third step of the salary range depending on experience. For more information on pay equity click here.

Employee Benefits
Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program and how to qualify please click here.

Questions and Support

• If you require an alternate format to complete the application process call or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting call or email .

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds perspectives and more inclusive we are the better our work will be.