Medical Records Clerk Medical Records Mount Sinai Brooklyn Full time Day

To perform complex clerical duties requiring independent judgment relating to the storage retrieval and maintenance of medical records. Performs clerical work requiring application of various work methods and procedures and familiarity with Medical Record Department functions policies and practices. Is responsible for providing service to the patients/customers of the Hospital of the philosophy standards objectives and policies of the Medical Record Department and the Hospital Center

Roles & Responsibilities:

• Job demonstrates the ability to perform technical/service/clerical tasks.
• Retrieve medical records for all requestors and prints necessary documents from appropriate medical record systems.
• Provides front desk and telephone coverage for department.
• Processes daily discharge reports and verifies all discharges are received according to policy and procedure.
• Purges medical record documents and reports conducting research when necessary.
• PrepsScans and Indexes documents and reports into the Epic EMR OnBase Document Imaging/RecordsManagement system.
• Utilizes departmental systems includingMETA-chart trackingEagle Information System EPIC EMR QUIC Lists OnBase MMODAL transcription/dictation System CIOX correspondence etc. to locatemaintain and update information required to perform duties.
• Performs research to efficiently merge EMR and hard copy medical records and demographic data as required to ensure visit history information is the same as information in the Eagle registration system.
• Performs data entry data inquiry and data updates.
• 
  Prepares reports and medical records for the OnBase Imaging/Records Management System including scanning and chart auditing
• Indexes records and information through manual or automatic indexing; assigns document types.
• Responds to inquiries regarding deficiencies documentation requirements and physician assignment.
• Responds to requests for information from third party requesters (physicians insurers attorneys courts of law etc.) including subpoenas.
• Performs photocopying of complete medical records and medical recordabstracts for requesters.
• Tracks dictation sent to and received from transcription service.
• Verifies and validates transcription services reports.
• Receives sorts and routes incoming mail as required.
• Validates Authorizations on all incoming medical records request are valid and HIPAA compliant
• Manually and electronically prepares and mails incomplete and delinquent record notification letters to physicians.
• Provides daily productivity and statistical information to supervisor/manager.
• Performs quality control verification for departmental processes and systems.
• Maintains established hospital/departmental/unit policies procedures objectivesquality assurance safety environmental and infection control.
• Assists in the care and maintenance of department equipment including reporting systems problems to Help Desk and/or appropriate departmental staff.
• Attends meetings as required including in-service education meetings.

Organizational/Managerial

• Participates in the departments performance improvement activities.
• Maintains patient/employee confidentiality in the management of information.
• Observes the Health Care Systems compliance policies.
• May be required to perform other duties as assigned or perform other duties when necessary.

Education/Professional Development

• Participates in the development of other staff members
• Meets regulatory licenser and annual health assessment requirements.
• Identifies learning strengths and needs.
• Utilizes learning resources

Communication/Relationships

• Demonstrates a professional courteous and respectful attitude in dealing with patients families and significant others.
• Displays courtesy tact and patience during interactions with all members of the hospital and extended community.

Requirements:

• High School graduation or its equivalent plus at least 2-3 years of prior medical record department experience. Associates Degree preferred.
• Working knowledge of business English spelling arithmetic office practices and procedures and or departmental rules and regulations
• Ability to understand and carry out oral and written instructions and to request clarification when needed
• Ability to maintain established records and files; ability to meet the public well and to deal effectively with their questions or problems seeking assistance
• Ability to communicate effectively orally and in writing; may be required to type at a rate of least 35 words per minute and/ or operate a computer system.
• Registered Health Information Technology Certification preferred RHIT.

Collective bargaining unit: OPEIU Local 153-MSB

OPEIU Local 153 at Mount Sinai Brooklyn ACK - Medical Records - BKL Mount Sinai Brooklyn