Grants Coordinator

The Azrieli Foundation is one of Canadas largest philanthropic foundations supporting initiatives in education science & healthcare research and the arts. Through strategic grants and partnerships we strive to foster innovation empowerment and drive positive change within these critical sectors in Canada and Israel.

Position Overview

The Grants Coordinator plays a critical role in supporting the Foundations granting operations and ensuring the smooth accurate and timely delivery of our philanthropic commitments. Working at the intersection of administration coordination and relationship management this position supports the full lifecycle of the grants process from proposal intake and review coordination through to payment processing monitoring and reporting.

This role is ideal for a highly organized and detail-oriented professional who takes pride in operational excellence enjoys working collaboratively across teams and is motivated by the Foundations mission to create lasting meaningful impact in education science healthcare research and the arts. The Grants Coordinator ensures that granting processes run efficiently and grantees receive an exceptional experience throughout their engagement with the Foundation. It requires someone with a great attention to detail with independent work as well as being comfortable engaging external stakeholders.

Key Responsibilities

Grants Management & Coordination

• Serve as a primary point of contact for grantees providing guidance on grant guidelines eligibility application and reporting requirements
• Support the full lifecycle of grant management from calls for proposals application intake review coordination and agreement drafting through to payment processing and reporting follow-up
• Prepare review and track grant applications agreements correspondence and payment documentation
• Maintain accurate complete and up-to-date records in the Foundations grants management system (Fluxx) and related tracking tools
• Monitor compliance with grant terms and deliverables ensuring acknowledgment letters progress reports and final reports are received and reviewed on schedule
• Coordinate and document internal review processes including scheduling meetings preparing materials recording decisions and tracking follow-up actions
• Contribute to the preparation and completion of internal summaries funding recommendations and other materials for leadership and Board review
• Work collaboratively with Grants Managers and program staff to ensure granting schedules processes and communications are aligned and executed effectively
• Support the scheduling and logistics of calls for proposals review meetings advisory committees and related granting activities

Communications & Stakeholder Engagement

• Draft and coordinate grantee and partner communications ensuring timely accurate and professional correspondence
• Serve as a point of contact for grant-related inquiries providing clear responsive and service-oriented communication
• Liaise with internal departments and external stakeholders to support smooth information flow and consistent messaging
• Collaborate with the Communications team to support the development and delivery of granting-related announcements publications and promotional materials
• Support event logistics for granting programs advisory council meetings and public announcements as required

Reporting & Monitoring

• Collect and organize grantee and program data to support analysis evaluation and reporting
• Prepare summary reports status updates and presentations for internal use management review and Board meetings
• Gather feedback from internal and external stakeholders to identify opportunities for process improvements and enhanced grantee experience

Administrative Support

• Provide administrative and logistical support to the Grants team including scheduling preparing agendas taking minutes and tracking action items
• Coordinate logistics for meetings events calls and travel arrangements
• Manage invoices expense reports and payment requests ensuring appropriate documentation and timely processing
• Maintain updated contact lists planning calendars and key documentation repositories
• Support other special projects cross-team initiatives and Foundation activities as assigned

Mandatory Qualifications

• Post-secondary degree or diploma required.
• Three (3) years of experience in program project or administrative coordination role ideally within a foundation nonprofit academic or public-sector environment
• Strong organizational skills with proven ability to manage multiple priorities track details accurately and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills with the ability to prepare clear professional correspondence reports and documentation
• Strong interpersonal and relationship management skills with a collaborative and service-oriented approach to working with colleagues grantees and partners
• Demonstrated initiative sound judgment and discretion in managing information and solving problems
• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and familiarity with cloud-based collaboration tools (Teams SharePoint Google Workspace)
• High attention to detail and accuracy in handling sensitive or financial information.
• Comfortable taking direction from multiple managers and balancing competing priorities

Preferred Qualifications

• Experience with Canadian philanthropic or grant making practices
• Experience working directly with granting processes systems or databases (e.g. Fluxx or other CRM tools)
• Comfortable working with and analyzing data
• Bilingualism (English/French) considered a strong asset
• Experience coordinating meetings events or review processes involving multiple stakeholders

Living Our Values

Our values are the bedrock of our culture. They shape how we work how we collaborate and how we make decisionsevery single day. Those who succeed at the Azrieli Foundation exemplify the core principles of:

• Integrity & respect
• Taking on big challenges
• Excellence
• Passion for making a difference
• Results-oriented mindset
• Sustainable impact

Inclusivity and Accessibility

Living our values means creating a workplace where everyone feels respected supported and empowered to contribute. Our commitment to equity diversity and inclusion is one way we put those values into practice.

We are committed to creating a diverse and inclusive workplace and value diverse backgrounds abilities and ways of thinking. Diversity and inclusion make our organization strong productive and innovative. Applicants with lived experience who identify as neurodivergent are strongly encouraged to apply.

We are committed to creating inclusive and barrier-free recruitment and selection processes. If you require an accommodation during the application or recruitment process please reach out to .

About the Foundation:

Driven by a strong belief in philanthropys powerful role and responsibility the Azrieli Foundation empowers people by supporting a broad range of organizations facilitating innovative outcomes and increasing knowledge and understanding in the search for practical and novel solutions.

With a firm conviction that everyone has potential we work to open doors break ground and nurture networks empowering the most vulnerable to the most exceptional to achieve their best and contribute to society.

In addition to strategic philanthropic investments the Azrieli Foundation operates several initiatives including the Azrieli Fellows Program the Canadian Centre for Caregiving Excellence the Holocaust Survivor Memoirs Program the Azrieli Music Arts and Culture Centre and others.

Required Experience:

Manager