Administrative Assistant II, Construction Services (226 Days)

Dallas Independent School District

Job Location:

Dallas, IA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Organize and process construction and professional services contracts for the Bond Program with an emphasis on prioritizing tasks and time
Compose and process technology contracts and customized supplemental service agreements for the Bond Program with an emphasis on prioritizing tasks and time
Interact with the program manager(s) by using workflow and protocol
Knowledge of various contract forms that monitor compliance
Ensure the proper processing of District forms
Process check requests for the Bond Program such as but not limited to government agencies attorney fees and other operational areas
Assist with the organization and management of contract and payment files
Perform requisition entry and receiving for the Bond Program
Time and date stamp all insurance certificates received through the mail and forward to Risk Management
Respond to payment and performance bond requests from contractors and sub-contractors
Offer clerical assistance as needed for procurement and operations
Provide Notary Public services as needed for procurement and operations
Assist with reception desk phone system scheduling of conference rooms and meetings as needed
Help with distribution of incoming mail and preparation of outgoing mail
Participate in the quality control and review of invoices for Construction Services- Accounts Payable
Respond to inquiries from employees and/or the public in an accurate knowledgeable and efficient manner
Advise supervisor of all inquiries that cannot be personally handled
Provide regular feedback to supervisor regarding the status of projects or issues
Maintain and adhere to ethical business practices
Perform all other tasks and duties as assigned

Watson Candidate Assistant is here to answer questions about working at Dallas ISD.

High School Diploma from an accredited school (USA equivalent) with related training
Associates degree from an accredited university (USA equivalent) in a related field preferred
Five years of related experience and/or training or equivalent combination of education and experience (Associate or bachelors degree preferred from an accredited university (USA equivalent)
Computer skills specifically familiarity with Microsoft Windows Microsoft Office Professional and statistical accounting software application
Effective interpersonal skills to interact with all levels of employees staff members and the general public
Must be a task-oriented self-starter with the ability to perform with a high degree of accuracy
Planning problem-solving and investigative skills as required to research inquiries
Ability to coordinate multiple projects and assignments with a high degree of flexibility is required

Organize and process construction and professional services contracts for the Bond Program with an emphasis on prioritizing tasks and timeCompose and process technology contracts and customized supplemental service agreements for the Bond Program with an emphasis on prioritizing tasks and timeIntera...

Organize and process construction and professional services contracts for the Bond Program with an emphasis on prioritizing tasks and time
Compose and process technology contracts and customized supplemental service agreements for the Bond Program with an emphasis on prioritizing tasks and time
Interact with the program manager(s) by using workflow and protocol
Knowledge of various contract forms that monitor compliance
Ensure the proper processing of District forms
Process check requests for the Bond Program such as but not limited to government agencies attorney fees and other operational areas
Assist with the organization and management of contract and payment files
Perform requisition entry and receiving for the Bond Program
Time and date stamp all insurance certificates received through the mail and forward to Risk Management
Respond to payment and performance bond requests from contractors and sub-contractors
Offer clerical assistance as needed for procurement and operations
Provide Notary Public services as needed for procurement and operations
Assist with reception desk phone system scheduling of conference rooms and meetings as needed
Help with distribution of incoming mail and preparation of outgoing mail
Participate in the quality control and review of invoices for Construction Services- Accounts Payable
Respond to inquiries from employees and/or the public in an accurate knowledgeable and efficient manner
Advise supervisor of all inquiries that cannot be personally handled
Provide regular feedback to supervisor regarding the status of projects or issues
Maintain and adhere to ethical business practices
Perform all other tasks and duties as assigned

Watson Candidate Assistant is here to answer questions about working at Dallas ISD.

High School Diploma from an accredited school (USA equivalent) with related training
Associates degree from an accredited university (USA equivalent) in a related field preferred
Five years of related experience and/or training or equivalent combination of education and experience (Associate or bachelors degree preferred from an accredited university (USA equivalent)
Computer skills specifically familiarity with Microsoft Windows Microsoft Office Professional and statistical accounting software application
Effective interpersonal skills to interact with all levels of employees staff members and the general public
Must be a task-oriented self-starter with the ability to perform with a high degree of accuracy
Planning problem-solving and investigative skills as required to research inquiries
Ability to coordinate multiple projects and assignments with a high degree of flexibility is required