Admissions Specialist

Campus

OSU-Oklahoma City

Contact Name & Email

May Hoheisel

Work Schedule

Monday Friday occasionally includes some evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$15.52 - $16.14Hourly

Special Instructions to Applicants

Resume and cover letter are required for full consideration.

About this Position

The Admission Specialist is responsible for the student inquiries which may be in-person phone email or other communication methods. Evaluates each potential students application documentation including testing prior work transcript residency and proficiency in English Writing and Math to determine eligibility for admissions to OSU-OKC in accordance with established state and university policy. Provides front-line relationship management and an accurate representation of the applicant with the supervisor and supporting departments. Manages and documents the ongoing relationship between the university and applicant in the customer relation management system and corresponding system of record. Using all information provided the individual is responsible for making the final decision on admissions and placement to college level and clearly and promptly communicating to the potential student.

Required Qualifications

• Associatesdegree or equivalent related experience.
• Minimum of three years of progressively responsible work experience.
• Customer service-oriented person who has experience working in an office setting in a fast-paced environment.
• Experience in understanding policy and application of knowledge to render accurate decisions.

Essential Job Functions:

1. Ensure institutional compliance with university and OSRHE policies in the presentation evaluation and acceptance of each student.
2. Process applications for admission within operational systems following strict data standards guidelines.
3. Maintain a current understanding of federal state and institutional policies procedures and processes and professionally communicate these to faculty students and staff.
4. Review assess and document transcripts understanding and applying curriculum review and determining course equivalencies.
5. Review and document standardized acceptance tests test scores and/or prior learning to determine program acceptance if applicable and placement and evaluate and calculate prior learning and proficiency in English Writing and Math for both secondary and post-secondary applicants.
6. Evaluate and verify support documents for the determination of international and in-state/out-of-state residency.
7. Serve as liaison between the applicant and supporting departments to ensure accurate representation of the applicant in the admission decision.
8. Ensure all applicants are communicated with accurately timely and regularly so they have confidence in the application process and admission decision.
9. Serves as a Designated School Official (DSO) for International student admission. Under the direction of the Primary Designated School Official (PDSO) works within the SEVIS system to issue initial I-20s monitor academic progress and maintain student records in compliance with Department of Homeland Security guidelines.
10. Document all work in the customer relation management systems university system of record and document image all information to create the student electronic file. Follow the document verification and destruction schedule in compliance with state historical record management policies.
11. Retain accurate student records and maintain student confidentiality by observing policies related to student privacy (FERPA).
12. Assist in campus-wide retention efforts as applicable to this position.
13. Participate in departmental documentation and process improvement efforts.
14. Complete all mandatory training and participates in a minimum of two professional development opportunities each year.
15. Perform other duties as assigned.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.

Preferred Qualifications

• Bachelors degree
• Previous work experience in a college admissions office or related field.
• Previous experience managing and maintaining records through the utilization of databases and/or electronic communication tools.

Skills Proficiencies and/or Knowledge:

• Ability to handle multiple tasks and prioritize effectively.
• High degree of integrity; ability to work in a sensitive highly confidential and professional environment.
• Ability to manage multiple priorities imposed by frequent deadlines peak workloads and public/student contact and adapt to change.
• Strong interpersonal skills and ability to communicate diplomatically clearly and effectively both verbally and in writing to exchange information give/receive instructions and respond to inquiries appropriately with all students faculty staff and community partners.
• Demonstrated knowledge of office technologies including but not limited to: office computers fax machines scanners internet Microsoft Office (Word Excel Outlook) and CRM systems.
• High degree of initiative to work independently and also collaborate in a team environment.
• Accurate typing/data entry skills and demonstrated ability to work with attention to detail.
• Ability to use analytical and critical thinking skills to interpret written policies and procedures and make appropriate and logical recommendations documenting reasoning.
• Ability to perform basic math functions.
• Experience and confidence speaking in front of students.
• Passion for assisting students with educational endeavors and representing the OSU-OKC and OSU brand with positivity and professionalism.
• Demonstrated history of ethical and professional behavior.

Working Conditions:

• Must be able to work a flexible schedule to include some evenings and weekends.

• Work will be performed in an office environment with a significant amount of public contact in person by telephone via email and various communication platforms.

• Position requires repetitive desk to counter mobility.

Physical Requirements:

• Duties require extended periods of sitting talking and listening.

• Duties require extensive use of computers telephone and other office equipment.

• Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs. OSU-Oklahoma City requires this to be a two-person lift).

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.