Accounts Payable (AP) Payroll Specialist

About us

Trusted by leading global banks and financial institutions of all sizes TAO Solutions has worked for over a decade with financial industry leaders worldwide. We design innovative and automated software solutions to empower the financial services industry with operational agility and robust capabilities. Our main headquarters are located in Toronto with offices in Sydney Australia and San Diego USA. We are driven by an entrepreneurial and visionary mindset there is plenty of room for innovation initiative and talented people to shape who we are tomorrow. More information on our business products and services can be found at.

Role Overview

The Accounts Payable and Payroll Specialist is accountable for all aspects of the accounts payable and payroll processes as well as assisting the team with other operational activities as necessary from time to time for TSI and its local and international subsidiaries TAO holding company and a third-party client under administered by TSI.

Accounts Payable Support

• Manage the full-cycle Accounts Payable process including invoice intake coding approvals and payments for multiple entitieswith various different currencies (USD CAD etc.).
• Process supplier invoices accurately and in a timely manner while ensuring alignment with internal cost allocation and transfer pricing policies.
• Coordinate and process employee expense reports and corporate credit card reconciliations.
• Prepare and execute supplier payments via EFT ACH and wire transfers ensuring compliance with vendor terms and avoiding overdue penalties.
• Reconcile aged payables and vendor statements proactively resolving discrepancies and maintaining positive vendor relationships.
• Support tax compliance by preparing monthly sales tax filing and returns
• Process intercompany transactions in alignment with the transfer pricing and cost allocation policies

Payroll Support

• Process bi-weekly/monthly payroll in coordination with the HR and Finance teams ensuring accuracy and timeliness.
• Prepare and record journal entries for payroll employee benefits and related accruals.
• Reconcile payroll-related clearing accounts and address discrepancies as needed.
• Assist with payroll-related reporting and compliance filings.

Cross-Functional Support

• Assist with other finance operations as assigned by the Controller.
• Provide backup support for Accounts Receivable and cash management functions during peak periods or absences.
• Contribute to documenting and maintaining accounting policies procedures and internal controls to support a robust finance function.
• Other duties as needed and assigned.

Does this sound like you

• Accounting degree or diploma
• 2 - 4 years of experience in Accounts Receivable and Accounts Payable or equivalent accounting role
• Demonstrated ability to accurately calculate post correct and manage accounting figures and financial records with high attention to detail and a high degree of data entry accuracy
• High level of proficiency with Microsoft Excel
• Proficiency with Microsoft Dynamics 365 Business Central accounting software or another ERP accounting system is highly desired
• Experience using expense reimbursement software
• Strong work ethic and positive team working attitude
• Sound analytical thinking planning prioritization and execution skills
• Ability to communicate information in a straightforward manner
• Must possess a high level of moral judgment for handling confidential information and monetary transactions
  
  

Hiring Range: $55000 - $70000

Placement within the range is determined through the interview process and is based on a candiates knowledge skills and qualifications for the role. Additional opportunities for compensation include but are not limited to: paid vacation time volunteer days employer paid benefits profit chare and bonus program participation (where applicable).

What you can expect from us

Our performance-driven culture is built on teamwork. We are ranked as one of the top companies to work for by Great Place to Work Canada and recognized as one of the best places to work in technology. Passionate about fostering an environment that positions each team member to succeed and grow their career. We are committed to diversity and inclusion and demonstrate our values through equitable pay fantastic benefits and an inclusive and accessible environment for everyone.Why should you want to be part of TAO Solutions
Check out our offerings here.

We invest time and resources to ensure TAO Solutions is as good as the people we hire. Here are some of the perks and benefits you can expect working at TAO Solutions:

• Competitive compensation package
• Participation in TAOs bonus program (where applicable)
• Profit-Sharing Program
• Hybrid work model
• Flexible work arrangements to support you and your team
• Collaborative organization that exemplifies autonomy and creativity
• Openness to new technology adoption and software advancement
• Robust benefits package including: vision medical and dental
• Yearly learning & professional development allowance
• Company wide socials
• Internal team recognition platform (Bonusly)

Applicant Screening Notice
At TAO we leverage artificial intelligence (AI) technology to enhance our recruitment process. These tools assist with tasks such as resume screening drafting preliminary job descriptions generating initial interview questions and occasionally sourcing prospective candidates. However AI is never used to make final hiring decisions; our use of AI serves to support repetitive and administrative tasks in order to streamline our hiring and recruitment workflows. We are committed to the responsible use of AI in our hiring practices prioritizing both an improved candidate experience and operational efficiency. Our standardized hiring practices remain focused on reducing biases with all key hiring decisions solely made by our team. We continuously review and refine our hiring practices to align with industry best practices and evolving legal guidelines

TAO Solutions Inc. is an equal opportunity employer committed to inclusion and diversity. All qualified applicants will receive consideration for employment without regard to race national or ethnic origin colour religion age sex sexual orientation gender identity or expression marital status family status genetic characteristics disability or any other basis forbidden under federal provincial or local law and will not be discriminated against on the basis of disability. Accommodations are available on request for candidates taking part in all aspects of the recruitment process.

This role is for an existing vacancy on our Finance team. TAO Solutions Inc. will communicate with you only through official email addresses and connected Linkedin profiles. We do not use WhatsApp Facebook Messenger etc. Our team will not ask you to send us money or technology through our processes.

RECRUITERS PLEASE DO NOT CONTACT

Required Experience:

Junior IC