Regulatory Affairs Administrative Associate

We are expanding and setting up a brand-new Business Center in Warsaw and we are looking for a detail-oriented and reliable colleague to join us on this exciting journey! In this role precision structure and a focus on quality are essential as you help shape the future of our operations.

About the job
As our new colleague you will take care of administrative and documentation tasks to ensure our product information and packaging materials are always accurate and compliant. You will work closely with colleagues in Regulatory Affairs in both Denmark and Germany.

Your main responsibilities will include:
Updating and maintaining product information and packaging materials throughout the lifecycle
Managing documentation filing archiving and database records (MS Dynamics AX and others)
Preparing packaging materials such as labels and instructions in line with requirements
Creating mock-ups and supporting authority submissions
Coordinating with Regulatory Affairs teams to ensure smooth processes

You will be part of the Regulatory Affairs team and report to the RA Manager.

Who are you
You enjoy working with administrative processes and have a precise structured and detail-focused working style. You are motivated by stability accuracy and routine. You bring:

• A background in administration health care or similar (e.g. office clerk case worker nurse midwife)
• Good English skills (C1) written and spoken
• Experience with databases and administrative systems; Adobe Illustrator/Photoshop/InDesign skills are an advantage
• Team spirit motivation and a hands-on mentality

Who are we
You will join our Regulatory Affairs department which locally is composed of 9 people. We value teamwork knowledge-sharing and a supportive atmosphere where everyone contributes to achieving our goals.

Job Location

Our Warsaw office located in the prestigious Gdański Business Center at Inflancka 4 is designed to foster collaboration and innovation ensuring an excellent working environment for our employees.

What we offer:

• Fulltime employment contract
• Life insurance
• Private medical care
• Sports card
• PPK
• Hybrid work model
• Flexible working hours
• Annual bonus

Application deadline

Applications will be assessed from November onwards until the position has been filled.

Planned start date: March 1st 2026.

Why should you work for Orifarm

At Orifarm we know that our growth comes from the development of our employees. We are an ambitious organization with an entrepreneurial culture celebrating can-do attitudes smarts and hearts. Our secret to success Valuing how different skill sets join forces to make our journey happen.

You will experience a work environment characterized by flexibility and a strong commitment to work-life balance understanding that the best results come from satisfied and well-supported employees. Our international setting offers great opportunities for growth and career advancement. We also prioritize social events and gatherings to ensure that our employees feel connected and engaged with each other.

We regard our feedback culture as a fundamental element in the individual employees opportunities for learning and development. When we have good results every employee including student workers is part of our bonus scheme.

About Orifarm

Everyone should have access to modern medicine. High costs or lack of access to pharmaceuticals should never impact our possibility to receive treatment or relief and live a healthy life. At Orifarm we aim to bring healthy days by making modern healthcare a better deal for the people and the societies we serve. Working towards our vision we create access to affordable high-quality pharmaceuticals and healthcare products by challenging markets and always seeking new opportunities. With our core values paving the way we always act responsibly and constantly with our customers at the center of our attention. And everything we do is driven by our sole purpose:

For as many as possible as healthy a day as possible.

Our history goes back to 1994 when Orifarm was founded in Denmark by Hans and Birgitte Bøgh-Sørensen. Since then Orifarm has grown from a small nine-person company into an international company operating globally in 15 countries. Today Orifarm is Europes largest parallel importer of pharmaceuticals and Denmarks largest supplier of pharmaceuticals with more than 2200 employees.

We encourage everyone to apply

At Orifarm we welcome people from all backgrounds recognizing that the best outcomes come from a diverse and inclusive work environment. Our commitment is to create an environment where different perspectives and skills drive innovation and contribute to a sustainable future. By creating such an environment we are confident that we can achieve better results together.

We are often looking for new employees to help us grow and therefore we may have other interesting opportunities for you. Follow us on LinkedIn to receive updates on our business activities and job opportunities: Alternatively if we do not have any vacant positions that match your interests at this time we encourage you to submit your resume to our talent pool from which we continuously select candidates: