Office Administrator

Valencia - Spain

Monthly Salary: Not Disclosed

Experience Required: 3-5years

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

As the Office Administrator youll be the heart of our Valencia workplace - ensuring everything runs smoothly while creating a welcoming and engaging environment for colleagues customers partners and guests. You are approachable dependable and thrive on building connections and supporting a positive office culture. Due to the nature of the role this position should be present and visible in the office.

Key Responsibilities:

Manage and distribute incoming and outgoing mail emails and phone calls for Valencia office.
Responds to inquiries from clients customers and visitors.
Maintain organize and retain electronic and physical files such as office lease contracts for Valencia office.
Provide general admin and onboarding support and preparation of welcome packs for new hires.
Purchasing of daily lunch office supplies equipment and furniture for the Valencia office.
Liaise with vendors and suppliers for procurement needs.
Ensure that health and safety measures and other compliance needs for Valencia Office are met.
Arrange and coordinate internal and external office meetings conferences meet-ups including social events.
Coordinate office maintenance and repairs.
Ensure that the office is compliant with the government health and safety requirements.
Process invoices for payments.
Expense tracking management.
Maintain accurate records of office expenses and come up with monthly and year end report.
Reconcile financial records and collaborate with Finance in Zoho HQ when needed.
Manages budgets for lunch office expenses and events.

Requirements

At least 3 years of related experience.
Fluent in Spanish written and verbally are a must-have requirement for this role.
Good level of English in speaking and writing.

Benefits

Competitive salary package aligned with candidates qualifications experience and the market value of the role.
Supportive and inclusive work environment.
Supplementary Health Insurance.
MacBook mobile and paid SIM.
A vibrant international environment.
Opportunity to work with a global team and contribute to the growth of a leading technology company.

It is important for the applicant to hold a national or EU passport have a valid work authorisation and be within commutable successful candidate will be subjected to background verification in compliance with the national legislation and market standards.

Join Zoho Corporation Europe today and be part of a company that is revolutionising the way businesses operate.

Together lets shape the future of business software!

Key Responsibilities:

Manage and distribute incoming and outgoing mail emails and phone calls for Valencia office.
Responds to inquiries from clients customers and visitors.
Maintain organize and retain electronic and physical files such as office lease contracts for Valencia office.
Provide general admin and onboarding support and preparation of welcome packs for new hires.
Purchasing of daily lunch office supplies equipment and furniture for the Valencia office.
Liaise with vendors and suppliers for procurement needs.
Ensure that health and safety measures and other compliance needs for Valencia Office are met.
Arrange and coordinate internal and external office meetings conferences meet-ups including social events.
Coordinate office maintenance and repairs.
Ensure that the office is compliant with the government health and safety requirements.
Process invoices for payments.
Expense tracking management.
Maintain accurate records of office expenses and come up with monthly and year end report.
Reconcile financial records and collaborate with Finance in Zoho HQ when needed.
Manages budgets for lunch office expenses and events.

Requirements

At least 3 years of related experience.
Fluent in Spanish written and verbally are a must-have requirement for this role.
Good level of English in speaking and writing.

Benefits

Competitive salary package aligned with candidates qualifications experience and the market value of the role.
Supportive and inclusive work environment.
Supplementary Health Insurance.
MacBook mobile and paid SIM.
A vibrant international environment.
Opportunity to work with a global team and contribute to the growth of a leading technology company.