Assistant Director of Financial Aid Systems & State Programs

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information work experience and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed the software is intelligent but you need to verify that the data is accurate.
• In the My Experience section you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV as well as all other supporting documentation in the My Experience section of your application.

Job Description

SUMMARY

Reporting to the Associate Director of Financial Aid Operations the Assistant Director of Financial Aid Systems and State Programs serves as a leader within the Financial Aid Management team. This role manages state programs and day-to-day operations of the Student Information System (SIS) in collaboration with the Associate Director of Operations. This role ensures efficient accurate and compliant processing of financial aid data through system development maintenance and integration while serving as the institutional liaison for all state-funded aid programs.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Ensure adherence to federal state and institutional financial aid regulations policies and procedures; lead internal/external audits troubleshoot compliance issues and ensure Title IV and NJ State financial aid program adherence; support Montclair staff in implementing and maintaining compliance and federal and state financial aid requirements.

• Assist with financial aid system operations (Banner/Workday) resolve system-related issues; serve as the back-up liaison within the IT department to ensure system efficiency; analyze financial aid data resolve discrepancies and develop strategic solutions; ensure that proper security roles and system access for staff for both the Montclair and Bloomfield campuses are in place for various federal state and institutional financial aid processing systems.

• Assist in the development and implementation of robust financial aid-related systems for data collection and weekly analysis reporting via knowledge of Banner or Workday and writing reports via SQL with the use of COGNOS as well as managing financial aid award years in Banner writing/updating algorithms and reports.

• Serve as the primary contact for the state agency (HESAA).

• Oversee compliance awarding reconciliation and reporting of all state-funded financial aid programs.

• Monitor state program budgets and prepare required reports for institutional and state use.

• Ensure accuracy of student data related to aid disbursement enrollment reporting and return of funds.

• Participate in the reconciliation process for state funds to ensure internal systems are consistent with external.

• Serve as backup for the import and export process (origination disbursement and response files) of all programs. Federal and State Grants processing along with the Private and Direct Loan processing in Banner or Workday interacting with COD and NJFAMS to reconcile State grants.

• Assist in updating the Policy and Procedures Manual as it pertains to technical operations in the Financial Aid Office. Document step-by-step instructional guides for most procedures.

• Support the preparation and submission of mandatory state federal and athletic reporting.

• Coordinate system updates patches and testing cycles.

• Train financial aid staff on system changes and state program updates.

• Perform other related duties as assigned.

• Management retains the right to change or add job duties at any time.

QUALIFICATIONS

REQUIRED:

• Bachelors degree from an accredited college or university.

• Minimum five years of experience working in operational support of financial aid processing preferably with Banner or Workday.

• Experience with report generation preferably in COGNOS.

• Knowledge of State and Federal regulations affecting financial aid.

• Experience supporting Federal grants State grants Private and Direct Lending process.

PREFERRED:

• Proficiency in SQL.

• Proficiency in Spanish.

• Experience with state grant systems.

• NASFAA credentials.

Salary Range

The position may also be eligible for comprehensive benefits including health insurance retirement plans and tuition assistance. For further details please visit:

Montclair State University considers factors such as but not limited to scope and responsibilities of the position candidates relevant work experience education skills and internal equity when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is withina CBU will be determined in accordance with contractual provisions.

Department

Position Type

Contact Information:

For questions or concerns please contact Human Resources Workday Recruiting Support at (Option 2) or email talent@.

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged committed to democracy and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at
IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender and does not discriminate on the basis of sex or gender in the operation of education programs and activities. The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details please visit: Experience:

Director