Department Operations Manager
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Organizational Summary:
The Department of Chemistry represents one of the cornerstones of the School of Natural Sciences and Mathematics and the College of Arts and Sciences as well as the University as a whole. The Department of Chemistry is well-positioned in its centrality demand quality and sustainability to significantly contribute to the University vision of serving as a pre-eminent research university with state national and global impact. The Department of Chemistry is dedicated to developing globally competitive undergraduate graduate and professional programs as well as expanding its world-class interdisciplinary research ranging from drug discovery to materials science.
Position Summary:
The Office Manager/Department Operations Manager oversees the administrative and academic services within the school/department providing support to the Chair faculty staff and students. Functioning as a liaison this role ensures the effective management of budget office operations purchasing facilities and overall operational requirements. Furthermore it includes the supervision of office staff and Federal Work-Study (FWS) students in the school or departmental environment.
Responsibilities
Payroll:
- Serves a preparer of payroll for over 200 personnel.
- Submits payroll forms as needed PCAF Pay Distributions RETs etc.
- Serves as the primary liaison between the payroll office and all questions and concerns about discrepancies in pay.
Faculty Affairs:
- Serve as department liaison for faculty affairs procedures.
- Coordinate recruitment credentialing and on-boarding for faculty and adjunct instructors by posting ads supporting search activities and facilitating interviews.
- Provide administrative support for mid-tenure post-tenure and tenure and promotion applications.
- Assist with faculty awards annual evaluations faculty assignments and workload procedures.
- Provide support for annual awards reception lecture series guest speakers meetings etc.
- Serve as department liaison for visa processes. Helps faculty troubleshoot and solve any issues that may arise with the appropriate office.
Department Operations:
- Oversee daily operations of the department ensuring office coverage from 8:00am - 5pm Monday through Friday.
- Serve as primary contact for faculty staff and students on matters related to administration and operation.
- Problem solve issues and coordinate with Deans Office and Central Administrative departments such as purchasing IT and Facilities management.
- Primary contact for setting up phone lines maintaining outlook distribution list and updating directory.
- Oversee department/school compliance with CAS and USF policies/procedures and maintain department websites and calendars.
- Manage and oversee supervision of department employees and FWS students; work allocation training problem resolution and enforcement of internal procedures.
- Provide cross-departmental training to staff to support day-to-day operations of department.
- Evaluate performance of department employees.
- Manage the financial administration of E & G carry forward foundation auxiliary faculty research accounts and external and internal grants. Monitors budget prepare budget reports and projections.
- Assist the Department Chair with preparation of annual budget requests.
Embedded Services:
- Serves as the primary point of contact facilitating communication between the academic department and HR/Financial Embedded Services.
- Coordinates all travel arrangements for the Seminar Series ensuring adherence to USF policies and procedures.
- Processes contracts invoices and other transactions for payments.
- Maintains up-to-date and accurate profiles posts FWS/OPS positions and submits student adjunct faculty and staff requests to HR Embedded Services for processing.
Building Manager:
- Manage department space utilization/planning and asset management.
- Chemistry has space over 6 different buildings and this position will oversee the needs of all those spaces.
- Gives/Removes all key and card access to all allowable spaces.
- Asset Management includes but is not limited to equipment decommission lab moves set up and cleanup overseeing delivery crews for multi-building transfers.
Qualifications
Minimum Qualifications:
This position requires a High School diploma or equivalent with four years of customer service related experience including at least one year of supervisory experience.
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact theUSFADA Lead ()to coordinate your accommodation request.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelors degree.
6 years of directly relevant experience may be substituted for masters degree.
Required Experience:
Manager
Key Skills
- Restaurant Experience
- Sales Experience
- Food Service
- Succession Planning
- Management Experience
- Materials Handling
- Pricing
- Conveyor Installation
- Food Production Experience
- Leadership Experience
- P&L Management
- Retail Management
About Company
Working at USF With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environme ... View more
