AP Specialist

Atlanta, GA - USA

Monthly Salary: Not Disclosed

Posted on: 29 days ago

Vacancies: 1 Vacancy

Job Summary

Compiles and maintains accounts payable records by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Corresponds with vendors and responds to inquiries.
Reviews invoices and checks requests for coding and approvals.
Sets up invoices for payments.
Resolves invoice discrepancies.
Pays invoices by checks wires or ACHs.
Prints reports and maintains all accounts payable files.
Assists in monthly closings.
Assists with special projects as necessary.
Maintains paid vendor files.
Sorts mail and does other filing.

Expense Invoices

Obtains approval for payment from appropriate department head and/or Controller on all invoices.
Ensures that a Check Request Form is accompanied by an invoice.
Ensures that all invoices have the proper general ledger code and signature.

Purchase Invoices

Matches GRN and purchase order to invoices.
Posts invoices daily into Syspro.
Notifies planners and buyers of any changes from original purchase order.

Drop Ship Invoices

Ensures that drop ship invoices are approved by buyer before processing.
After processing the drop ship invoice dispatches items on the sales order related to the purchase order. Adds freight billed to customer if necessary. Releases dispatches to invoice the customer.

Payment of Invoices

Updates the international wire payment Excel spreadsheet weekly and submits for approvals. Processes payments upon approvals.
Runs a release schedule for AP invoices entered into the system.
Selects vendors for processing checks and or ACHs.
Processes checks and/or EFTs once the Controller approves the batch. Checks are printed and ACH files are sent to the bank.
Matches check remittances and EFTs with invoices. Sends checks and EFTs to CEO for signature and approval.
Continues self-development through formal education seminars certifications and technical training courses as may be requested. Keeps abreast of regulatory changes industry guidelines and process improvements.
Adheres to all Company policies and procedures and incorporates sound safety and housekeeping practices in day to day work environment.
Performs other related duties as required.

Qualifications :

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

QUALITY REQUIREMENTS

Responsible for adhering to the established GFHPs quality system and facility procedures in your respective department. Responsible for identifying problems that can have an impact on product quality and reporting the information to your supervisor.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); a minimum of three (3) years experience in an Accounts Payable department. Must have experience in the processing and payment of invoices. Must have experience in wires ACHs and EFTs.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions short correspondence and memos. Ability to effectively present information in one-on-one and small group situations to vendors clients and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent and to draw and interpret bar graphs.

COMPUTER SKILLS

Must be proficient in Microsoft Office. Must have experience and a working knowledge of ERP Systems.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit. The employee is constantly required to talk or hear. The employee is occasionally required to stand; walk; use hands to finger handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Additional Information :

The Rewards

Fantastic casual working environment
Combination on-site and remote work experience
On premises gym
Friendly
Comprehensive benefit package
401(k) with company match
Competitive health dental and vision insurance plans
Paid Vacation Holidays and Personal Days
Paid Life Insurance Employee Assistance Program and Short-Term Disability

All qualified applicants will receive consideration for employment without regard to race color gender identity or expression age religion height weight AIDS/HIV status intellectual disability mental disability physical disability including but not limited to blindness unless it is shown that such disability prevents performance of the work involved medical condition handicap national origin ancestry sexual orientation marital status domestic partnership status parental status military status veteran or military discharge status political beliefs organizational affiliations source of income or housing status or any other status protected by applicable law. GF Health Products Inc. is a drug free workplace.

Remote Work :

Employment Type :

Full-time

Compiles and maintains accounts payable records by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBILITIESCorresponds with vendors and responds to inquiries. Reviews invoices and checks requests for coding and approvals. Sets up invoices for payments. Resolves invoice discrepancies....