Administrative Specialist

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Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

The Administrative Operations Specialist plays a vital role in supporting the operational and administrative functions of the Facilities Management Department. Reporting directly to the Chief Facilities Officer this position focuses on procurement coordination and administrative support. The Administrative Operations Specialist ensures smooth day-to-day operations by managing purchasing activities coordinating departmental communications and assisting with HR-related processes. This role requires strong organizational skills attention to detail and the ability to prepare reports that support initiatives across the department. This position reports to the Chief Facilities Officer.

Key Job Responsibilities:

• Assists recommends and advises staff on unit or program administrative issues personnel matters and budgetary problems

• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success

• Analyzes data and trends compiles progress reports and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)

• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies

• Serves on committees and attends meetings representing the interests of the unit or program

Department:

Facilities Management

Compensation:

$45000 - $52000 annually

Required Qualifications:

• Bachelors degree in Business Administration Management or related field

• Minimum three years of administrative operations or procurement experience

Preferred Qualifications:

• Experience with Workday or similar ERP systems

• Experience working in higher education or public sector environments

Successful candidates will have strong computer skills and the ability to quickly learn and adapt to new software programs and platforms.

Education:

Bachelors degree in Business Administration Management or related field

How to Apply:

To apply click the Apply button at the top of this page. Please upload your resume and cover letter. Application materials will be reviewed as they are received and the position will remain open until filled. For full consideration please submit your application materials by November 10 2025. Applications received after this date may be reviewed at the discretion of the search committee.

Contact Information:

Marybeth Meyer ()

Legal Notices and Important Information

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.(see TC1 - App. 4 and p. 12)

Note: Criminal Background Check The Department of Workforce Development Equal Rights Division prohibits employers from using criminal background check information policies or practices that have a disparate impact and is not job-related and consistent with business necessity in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.

Reasonable Accommodations

It is the policy of UW-Parkside to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability please contact the Office of Human Resources at . Employment opportunities will not be denied because of the need to provide reasonable accommodation for a qualified individual with a disability.

Parkside Crime Statistics Report

In compliance with the Clery Act of 1998 the University of WisconsinParkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at for a paper copy of the annual report.

Transcript Requirement

Please note: Transcriptions will be required upon hire.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.