Client Service Team Lead Remote Luxury Travel

About FlyFlat

FlyFlat helps founders investors and executives book international business and first-class flights at unbeatable rates- often 30-80% below retail. We combine proprietary booking methods with 24/7 white-glove concierge service to make premium travel seamless.

Weve grown from 12 to 66 people in just over a year backed by Bessemer Venture Partners and 5xd our revenue year-over-year. Were at $22M ARR and growing fast. Our mission is to democratize premium travel and make first class accessible to those shaping the world.

Our clients- founders investors and executives from venture capital family offices private equity and beyond- expect exceptional service delivered with speed accuracy and sophistication.

The Role

Were looking for an experienced luxury travel professional who combines search expertise exceptional client communication and leadership to deliver five-star service at scale.

Youll lead a team of Client Service Members while personally handling VIP and high-complexity clients. Youll own the complete client journey from intake through delivery coach your team daily and ensure every interaction reflects FlyFlats commitment to effortless luxury.

What youll do:

Client Service & Optimization

• Personally handle VIP B2B Investor and Premier clients requiring industry experience and escalation tactics

• Master complex travel optimization using award programs creative routing and premium fare strategies

• Build polished quotes with clear reasoning value explanations and trade-off analysis

• Maintain 95% SLA adherence and 98% quote accuracy across your teams work

Team Leadership

• Lead and coach 3-5 Client Service Members with daily feedback and real-time problem-solving

• Supervise all client searches and communications during your shift

• Run weekly team reviews to improve search quality and communication

• Identify when team members need support or are ready for more complex work

Operational Excellence

• Ensure seamless handovers between teams and shifts

• Collaborate with Ticketing and Trip Fulfillment on bookings and confirmations

• Propose search optimizations and training improvements

• Handle escalations with empathy and confidence

What You Bring

Must have:

• 3 years in luxury travel premium concierge or high-touch client service

• Deep expertise with Sabre GDS- youre proficient in flight search fare rules and creative routing

• Experience with mileage programs and premium booking methods

• Excellent written communication- your quotes are clear polished and reflect luxury standards

• Track record of meeting 95% SLA or quality standards

• Leadership or mentoring experience- youve coached others even informally

• Calm under pressure- you prioritize effectively when requests pile up

Nice to have:

• Background in luxury hospitality or high-end concierge services

• Experience with VIP or high-net-worth clients

• Familiarity with workflow tools mileage platforms or CRM systems

• Passion for travel and miles & points optimization

You dont need to check every box- if you have 80% of the skills and the drive to learn we want to hear from you.

Why FlyFlat

Clear growth path Your progression: Client Service Team Lead Concierge Manager Senior Manager Associate Director. We promote from within based on performance. Youre not just executing- youre helping shape how FlyFlats Client Service function scales globally.

Build dont just execute Were implementing our concierge framework and career systems now. Your insights on search methodology training and client communication will directly influence how we work.

Real support

• Lead capable people who want to grow

• Partner with your Concierge Manager on team development

• Work with Process Management team to improve workflows

• Quarterly reviews with clear feedback and development focus

Work-life balance

• Predictable scheduling- youll know your shift in advance

• Clean transitions between shifts

• Global team- talented colleagues across continents

What Success Looks Like

First 90 days: Lead your shift independently with 95% SLA adherence handle VIP clients with confidence begin coaching team members effectively and achieve 98% quote accuracy.

Within 6-12 months: Consistently deliver quality metrics build strong VIP client relationships lead at least one initiative that improves search quality or team performance and receive strong team sentiment scores.

Our Values

Customer Obsession - We win when our customers win
Urgency with Impact - Clients expect answers in minutes not hours
Radical Candor - Honest direct respectful feedback builds trust
Ownership - If something breaks we fix it
Relentless Excellence - Good enough is never enough

Why Youll Love This Role

This is perfect for someone who:

• Wants to work with founders investors and global business leaders

• Sees themselves at FlyFlat for years building toward management roles

• Takes pride in delivering exceptional experiences and developing others

• Values coaching and building team capability

• Wants to master advanced travel optimization strategies

FlyFlat is an equal opportunity employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or any other protected characteristic.

Compensation & Benefits

Base Salary: $1200 - $1800 USD/month based on geography and relevant experience

Benefits:

• Travel perks: Access to FlyFlats at-cost booking for personal travel

• Clear career path with merit-based progression

• Performance-based salary increases as you advance

• Global collaboration with talented teams