Manager of Operations
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Manager of Operations will oversee and coordinate the daily administrative financial HR and compliance operations of soonami. This role ensures smooth internal processes accurate financial and HR reporting and consistent communication between external service providers the leadership team and employees.
The ideal candidate is a highly organized detail-oriented professional who thrives in a dynamic fast-paced environment and can manage multiple responsibilities independently.
Tasks
1. Administration & Internal Operations
- Manage access and permissions across company tools apps and platforms (e.g. Google Workspace Datev GAIA JOIN ZOOM Calendly Confluence).
- Handle general administrative tasks including venue bookings coordination of team events and procurement of gifts for staff and partners.
- Maintain internal documentation templates and shared drives.
- Support leadership with scheduling correspondence and operational planning.
2. Finance & Accounting Coordination
- Prepare and process payments (FIAT crypto and token-based).
- Manage invoicing cycles and upload all invoices into Datev Unternehmen Online.
- Coordinate with external accounting partners for monthly and quarterly closings.
- Assist auditors during annual reviews and financial due diligence.
- Prepare monthly financial reports and forecasts for the executive team.
- Ensure financial compliance and maintain accurate records for tax and reporting purposes.
3. Human Resources
- Support recruitment activities: posting roles scheduling interviews and onboarding.
- Maintain employee documentation contracts and HR archives.
- Track working hours vacation days and absences.
- Coordinate with the external payroll accountant and ensure timely payroll reporting.
- Support employee engagement initiatives and company culture activities.
4. Legal & Compliance
- Manage and update company incorporation and governance documents.
- Administer and maintain the company Google Drive archive for all legal and corporate files.
- Review draft and update contracts in collaboration with external legal advisors.
- Ensure compliance with German corporate labor and data protection regulations.
Requirements
- Bachelors degree in Business Administration Finance HR Management or a related field.
- 35 years of experience in operations administration or finance preferably in a startup tech or innovation-driven environment.
- Strong knowledge of German administrative and tax requirements (experience with DATEV is an advantage).
- Excellent organizational communication and multitasking skills.
- Fluency in English;
- Strong sense of responsibility discretion and hands-on problem-solving ability.
Benefits
- A key role in an innovative fast-growing tech ecosystem.
- Flexible working arrangements (remote).
- Opportunity to shape processes and work directly with founders and executive leadership.
- Supportive international team culture.
At soonami were a dynamic and collaborative team building efficient operations across our ecosystem. If youre organized proactive and enjoy creating structure in a fast-paced environment wed love to hear from you.
Send your CV and short motivation including your earliest start date and salary expectations. We look forward to your application!
Key Skills
- Risk Management
- Negiotiation
- Operational management
- Smartsheets
- Strategic Planning
- Team Management
- Budgeting
- Leadership Experience
- Program Development
- Supervising Experience
- Financial Planning
About Company
Welcome to soonami, your premier destination for unleashing the full potential of your startup journey. At soonami, we're not just another venture builder - we're the pioneers of a new generation, leveraging cutting-edge Web 3.0 and AI solutions to propel startups to unprecedented hei ... View more
