Capital Projects Administrator

Company Philosophy: The company has built its reputation in the marketplace by demanding high standards for all of its employees. The companys success is measured by its integrity honesty quality products at a fair price with exemplary service to its customers. This position requires an individual that excels in leadership and is a team player with a superb skill set. Beyond the technical qualifications of the position it is important that the individual demonstrates a character with strong family values and a willingness to build a solid working relationship with hands-on ownership.

Purpose and role of job:

To ensure optimal effective delivery of project activities focused on cost and schedule management through consistency of process adherence to standards with development optimization and training of those with affected FQT team members.

Principal Accountabilities/ Responsibilities:

• Facilitates the building updating and management of annual capital budgets in partnership with engineering operations & business teams.
• Manages the flow of projects from requests to approval to creation and setup of WBS in SAP.
• Ensures project status is current bringing forward any concerns when a project becomes at risk or off-track for committed delivery elements.
• Audits and verifies project delivery at defined intervals.
• Maintains documentation of projects including 1-Pagers Capex meeting notes and other key project documentation that is part of the Project Work Process (PWP).
• Supports capital requisitioning processes with supporting documentation including but not limited to quotes executive summaries and project request form.
• Actively engages and helps support processes tied to vendor setup including verification of Confidentiality Disclosure Agreements (CDAs) & Certificates of Insurance (COI).
• Manages capital forecasting for budget/plan and actual spend.
• Manages the project invoice process coordinating approvals verification of goods & services receipt resolving any discrepancies to ensure timeliness of payment.
• Leverages and maintains appropriate user interface for project visibility via Power BI Capital application.
• Maintains the FQT Engineering Way process for project management and execution training team members on application of the process ensuring compliance and adjusting as improvements are identified.
  

Qualifications/ education and experience requirements:

(e.g. degrees certificates of specific trainings)

• Experience with budgeting and tracking of projects or similar
• Experience in basic financial functions (accounting invoicing AP/AR)
• Knowledge of and prior use of SAP with exposure to Hexagon
• Prefer bachelors degree or equivalent experience
• Must be able to travel as needed

Skills requirements:

(e.g. analytical teamwork problem solving ability to use certain equipment etc.)

• Demonstrated ability to collaborate and build relationships
• Strong analytical and problem-solving skills

Competencies

Ensures Accountability Collaborates Communicates Effectively Courage Customer Focus Builds Networks Persuades Being Resilient