District Manager, Payroll

Primary Purpose
PRIMARY PURPOSE Under the direction of the Executive Director Fiscal Affairs this position is responsible for planning directing and coordinating the Districts centralized payroll operations and activities including the processing of certificated classified and hourly employee payrolls.

Job Description
JOB DESCRIPTION Plans directs and coordinates centralized District payroll operations and activities in accordance with District policies procedures and objectives; develops and implements plans and policies to facilitate and improve payroll services and operations. Assures compliance with applicable federal state and local laws and regulations including federal Internal Revenue Service State Franchise Tax Board Social Security Administration Public Employees Retirement System ( PERS ) and State Teachers Retirement System ( STRS ); assures compliance with applicable collective bargaining agreement contract provisions. Establishes payroll schedules and calendars to meet statutory regulatory and collective bargaining agreement requirements and County Office of Education procedures; maintains strict payroll controls schedules and deadlines; coordinates the processing of voluntary employee payroll deductions wage garnishments and automatic payroll deposits. Assures proper application calculation and reporting of compensation benefits and taxes; prepares and reconciles quarterly reports for federal and state taxes and unemployment insurance; reconciles and audits W-2 forms for accuracy; makes corrections and adjustments as necessary. Directs and participates in the entry updating and auditing of a variety of payroll data in assigned Human Resources/Payroll computer systems; extracts and audits data develops spreadsheets from queries and generates a variety of computerized records and reports related to payroll activities. Coordinates payroll functions and operations with District Human Resources Risk Management and other District departments and personnel as necessary; coordinates activities related to personnel workers compensation and fringe benefits to assure compatibility with payroll functions. Maintains communication with District and college personnel governmental agencies and various outside organizations to exchange information resolve conflicts and issues and coordinate the activities of assigned programs and activities; serves as a technical resource in providing recommendations and information regarding payroll functions and activities. Directs and participates in the preparation and maintenance of a variety of financial and statistical information and reports related to payroll activities; compiles information and data to create various financial and statistical reports and statements; assures accurate and timely completion and submission of reports; direct the maintenance of departmental record files; maintain confidentiality of employee records. Maintains current knowledge of federal state and local laws rules and regulations related to payroll operations; maintains current knowledge of PERS and STRS regulations and procedures pertaining to payroll operations; Trains supervises evaluates and directs the work of personnel as assigned; participates in selection and hiring processes. Organizes attends or chairs a variety of meetings as required; serves on committees and special projects as assigned; coordinates programs and services as appropriate with other District and college personnel. Plans organizes and arranges appropriate training and staff development activities; provides orientation for new employees. Learns and applies emerging technologies and advances (e.g. computer software applications) as necessary to perform duties in an efficient organized and timely manner. Demonstrates sensitivity to and understanding of the disabilities and diverse academic socioeconomic cultural and ethnic backgrounds of community college students and staff. Provide leadership in District/College efforts to increase the diversity of faculty and staff to address student achievement gaps and in the creation of a welcoming and inclusive work and educational environment. Assist and promote the growth and success of a diverse population of students and employees through the development of interculturally competent and equity minded management and leadership abilities. The ideal candidate should have experience in this area with African Americans Latinx Native Americans Pacific Islanders and other disproportionately impacted students and employees. Performs related duties as assigned.

Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Desirable Qualifications
DESIRABLE QUALIFICATIONS Experience with California payroll tax and public retirement systems reporting. Experience referencing and applying collective bargaining agreement language as it relates to pay retirement and leave reporting. Experience leading a team collaborating with various departments and implementing new systems and processes. Experience providing guidance and training on various payroll processes and requirements. Experience with Payroll and Human Resources systems and proficiency using Microsoft Excel. Prior experience in approaching work and interactions with colleagues and students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment. Demonstrated experience ensuring equity in the duties and areas of responsibility for this position and the ability to address the needs of diverse student and/or employee populations.

Minimum Qualifications
MINIMUM QUALIFICATIONS Bachelors degree in accounting business administration or related field from a regionally accredited institution. Three years of increasingly responsible experience in a variety of accounting and fiscal operations functions including at least one year in a supervisory position. Demonstrated experience with computerized financial information systems and their use in financial analysis and reporting. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Work Schedule
Monday Friday 8:00 am 5:00 pm (However some flexibility such as evenings and weekends will be required to meet the needs of the department.)