Job Opportunities Sales and Office Coordinator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Join us and celebrate the beauty of human experience. Create for happier healthier lives with love for nature. Together with passion and creativity we deliver food innovations craft inspired fragrances and develop beauty and wellbeing solutions. Theres much to learn and many to learn from with more than 16000 employees around the world to explore ideas and ambitions with. Every day your talent your innovative spirit and your determination will shape our future making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.
Sales Support Assistant / Office Administrator
Reporting to the Fragrance Director in this dynamic role you will be an important enabler within our Oceania Fragrance and Beauty Team supporting the Sales and Account Managers with clerical tasks preparing for customer briefs quotes organising samples to be sent to customers and responding to customer queries. You will also look after general housekeeping of the office (such as monitoring stock of office supplies and coordinating the maintenance of office equipment).
Main Responsibilities
1. Sales Support
Ensure World Class Service for Customers ensuring that Givaudan leads the way! Maintain communication channels with customers (phone and email) and ensure customers are attended to in a timely manner.
Provide business support for Sales Managers and Account Managers with clerical tasks (customer requests quotes samples etc) help prepare for presentations submissions and other documents as required.
Ensure an organised service on all aspects of customer documentation questionnaires and product information documents etc. This includes preparing samples Christmas gifts calendars etc.
Prepare and maintain Customer Directories containing all aspects of prices codes and contacts.
Investigate and help resolve customer complaints as necessary.
2. Administration
Ensure adequate office supplies are available including collaborating with the Laboratory staff to process orders required in the Lab.
Help acquire Market products as needed
Assist the team with other administrative tasks as needed (such as travel catering event coordination)
Organise and manage courier requests and track all stock received and sent from the office. Work with relevant external and internal partners to arrange outbound and inbound shipping of samples (customs clearance documentation may need to be prepared)
Record meeting attendance and meetings as necessary
Look after reception tasks and phone line for external visitors and enquiries
Professional Experience
3-5 years of experience in an administrative support role or a personal assistant role
Previous experience in Sales Support Customer Service or Project Management will be highly regarded
Technical Skills
Tech Savvy / Advanced Computer literacy (Proficient in common PC applications (Microsoft Office Suite Google Suite) and able to pick up new systems quickly)
Time Management skills (able to work autonomously and as a team keeping to project deadlines)
Strong interpersonal skills (excellent stakeholder management as well as working well with others in a team)
Organisational skills with great attention to detail
Excellent Communication skills (both written and verbal including effective listening skills)
Problem solving skills (able to think creatively and outside the box to find optimal solutions)
Self Starter takes initiative with a can do attittude
You must have permanent work rights to work in Australia to apply for this position.
At Givaudan you contribute to delightful taste and scent experiences that touch peoples lives.
You work within an inspiring teamwork culture where you can thrive collaborate and learn from other talented and passionate people across disciplines regions and divisions.
Every essence of you enriches our world.
Diversity drives innovation and creates closer connections with our employees customers and partners.
Givaudan embraces diversity and is committed to building an inclusive environment where everyone impacts our world.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Givaudan captures the essence of the moment, bringing you memorable flavours and fragrances to be enjoyed throughout the day. We maintain our leadership position – approximately 25% of our industry’s global market share – by challenging ourselves daily, inspiring our partnerships acro ... View more
