Timesheet Cost Assistant

The Timesheet Cost Assistant is a key member of the finance and accounting team responsible for the accurate and timely collection validation and processing of employee timesheet data. This role is crucial for ensuring that labour costs are correctly assigned to specific projects jobs or departments for financial reporting billing and analysis purposes. The Timesheet Cost Assistant works closely with project managers employees and the payroll department to maintain data integrity and support cost-related decision-making.

Key Responsibilities:

• Timesheet Processing and Validation:
  • Collect and review timesheets from all employees ensuring they are submitted on time and are complete and accurate
  • Accurately input weekly timesheet data for project Labour into the companys financial and project management software. Verify timesheet entries against gate entry records and established company policies project codes and approval workflows
  • Identify and resolve any discrepancies or issues with timesheet submissions in a timely manner by communicating with employees and their supervisors
  • Ensure all billable and non-billable hours overtime and leave are recorded correctly
• Cost Allocation and Data Entry:
  • Assist in the preparation of timesheet data for payment applications for project and companys payment application process
  • Assist in the preparation of forecasting for employees based on timesheet trending for project and companys payment application process
  • Assist in the preparation of monthly accruals for all employee costs for financial reporting
• Reporting and Analysis:
  • Assist in the preparation of regular reports on labour costs including project cost summaries and variance analyses (comparing budgeted vs. actual hours/costs)
  • Generate weekly timesheet summary data and distribute to project managers and department heads to support accurate timesheet recording in line with project guidelines
  • Assist with the analysis of project compliance with contract policies and manage the derogation process
• Liaison and Support:
  • Serve as the primary point of contact for employee inquiries regarding timesheet submissions and labour cost queries
  • Collaborate with the Payroll department to ensure a seamless and accurate payroll run based on timesheet data for Labour
  • Communicate with Project Managers to understand project requirements and ensure timesheet data aligns with project scopes
• Administrative and Compliance:
  • Maintain organised and confidential records of all timesheets and related documentation for audit purposes
  • Assist in month-end and year-end closing procedures as they relate to labour cost accruals and reporting
  • Stay informed of company policies and procedures related to timekeeping

Qualifications :

• Education: A-levels BTEC or equivalent qualification. A degree or pursuing a degree in Accounting Finance or a related field is a plus.
• Experience: Previous experience in an administrative or accounting support role in a construction project particularly with a focus on timesheets or data entry is advisable.
• Skills:
• Numerical and Analytical Skills: Exceptional attention to detail and a high degree of accuracy
• IT Proficiency: Advanced knowledge of Microsoft Excel (e.g. XLOOKUP pivot tables) and experience with timesheet or accounting software (e.g. Asite SAP)
• Communication: Excellent verbal and written communication skills to effectively liaise with various teams and employees.
• Organizational Skills: Strong ability to manage multiple tasks prioritise and meet tight deadlines.
• Problem-Solving: Proactive and capable of identifying and resolving data discrepancies.
• Integrity: A high level of integrity and discretion when handling sensitive financial and employee information.

Additional Information :

We are committed to our planet:

In each project we design engineer and operate we care deeply about the legacy were leaving behind. As part of our team youll have a unique opportunity to use your skills and expertise to shape a better future for our communities in the UK and all around the globe.

Our commitment is translated in the work carried out by our Egis Foundation which funds concrete actions to address the climate crisis and is focused on educational and social initiatives that will help in the responsible and sustainable shift towards a sustainable world.

Diversity & Inclusion:

We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds regardless of age disability gender gender identity gender expression race religion or belief sexual orientation socioeconomic background and any other protected characteristic. If you decide to apply for an opportunity with us your application will be assessed based purely on your experience the essential and desirable criteria and your suitability for the role. We value each and every ones contribution as this builds our culture and means that if you work with us you will be included listened to and respected.

Remote Work :

No

Employment Type :

Full-time