Clerical Supervisor IIIIII

WHAT WE OFFER

The County of Ventura offers an attractive compensation and benefits package that includes:

• Merit Increases New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2080 hours (approximately one year) from the initial merit increase.
• Educational Incentive -An educational incentive of 2.5% for completion of an associates degree 3.5% for completion of a bachelors degree OR 5% for completion of a graduate degree.
• Bilingual Incentive Based on agency needproficiency levels by exam are $.69 per hour (Level I) $1.00 per hour (Level II) or $1.32 per hour (Level III).
• Flexible Workweek/Telework Schedule We support work life balance by offering compressed work (e.g. 9/80 or 4/10 workweek) and remote hybrid telework schedules for some positions subject to organizational needs and satisfactory performance.
• Vacation Accrual New regular full-time employees shall accrue approximately 14 days of vacation a year for the first 10400 hours or 5 years of service; vacation accruals increase atand 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
• Annual Leave Redemption After 14560 hours of continuous County service an employee may elect to cash in or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
• Sick Leave - Full time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.
• Deferred Compensation - Eligible to participate in the Countys 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
• Health PlansFull time employees are given a flexible credit allowance of up to $25558 annually to offset the purchase of medical dental and/or vision insurance for you and your dependents.
  • Employee only - $509 per biweekly pay period
  • Employee plus one dependent - $779 per biweekly pay period
  • Employee plus family - $983 per biweekly pay period
• Flexible Spending Accounts-Pre-tax benefit towards eligible medical dental and vision care and/or dependent care expenses.
• Pension Plan-Participation in the Countys defined pension plan which has reciprocity with CalPERS.
• Holidays- 12 paid days per year which includes a scheduled floating holiday.
• Additional Benefits -Tuition Reimbursement Disability Plans Employee Assistance Program Life Insurance Wellness Program.

• Adaptability & Flexibility Responding positively to change and fluidly modifying behavior as the situation requires
• Attention to Detail Accomplishing tasks thoroughly with concern for all elements involved however small
• Communication Respectfully delivering pertinent truthful and timely information and comprehending information delivered by others
• Customer Service Ensuring consistent responsive and superior delivery of services to internal and external stakeholders
• Decisions Making Exercising discretion and good judgment in evaluating and choosing optimal courses of action
• Delegation Sharing responsibility authority and accountability in a way that empowers employees
• Results Focus Initiating tasks meeting organizational goals and committing to proficient accomplishments
• Relationship Building Developing and maintaining stable mutually beneficial networks of cooperation among clients coworkers vendors and other organizations
• Leadership Establishing shared goals values and principles and strategically guiding others
• Performance Management Improving employee effectiveness with honest and constructive feedback and dialogue
• Conflict Management Preventing mitigating and resolving disputes and other interpersonal tensions
• Staff Development Supporting others in the pursuit of their goals and expansion of their potential through feedback instruction and encouragement

Depth and breadth of assignments increase at each level and may include but are not limited to the following:

• Plans organizes and supervises the work ofclerical staff and other subordinate personnel; reviews work of staff to ensure adequacy and accuracy of documents and files processed through the department.
• Develops and implements internal program procedures and work methods; instructs staff on changes in procedure or policy that affect operation; conducts training and orientation of new staff and ongoing training for all staff.
• Handles the more difficult and complex procedural problems; research state law county codes and policies to ensure compliance and prepares and processes documents as needed; responds to questions and special problems of the public or various departmental representatives; may handle communication with outside agencies.
• Maintains pertinent records and performs related work as required which may include typing filing preparing and mailing of correspondence briefs exhibits lists various documents arbitrations civil service matters and other employee relations matters.
• May act as back-up secretaryand assist all clerical staff.
• Maintains current knowledge of office computer systems and word processing software.
• Initiates monitors evaluates and revises all office-related blanket purchase orders for office supplies and equipment.
• May prepare employee performance appraisals and/or evaluations; may receive and resolve routine personnel matters and make recommendations to superiors on difficult and complex personnel matters.
• May be assigned additional clerical technical administrative and/or supervisory duties and responsibilities.
• May assist with staffing needs and other program decisions.
• Performs other related duties as required.

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION TRAINING AND EXPERIENCE:

Some (I) considerable (II) or progressively responsible (III) clerical/secretarial experience which has led to the acquisition of the required knowledge and abilities. The required knowledge and abilities also can be obtained by:

Clerical Supervisor I: Any combination of education training or experience equivalent to four (4) years of clerical experience which demonstrates the ability to plan assign train and evaluate the work of others.

Clerical Supervisor II: Any combination of education training or experience equivalent to five (5) years of clerical experience which includes at least one (1) year of direct supervisory experience.

Clerical Supervisor III: Any combination of education training or experience which is equivalent to six (6) years of clerical experience. Two (2) of the six (6) years must have included direct supervisory experience. Depending on the assignment considerable experience in a specialty area may be required.

NECESSARY SPECIAL REQUIREMENTS:

Depending on the assignment any one or combination of the following may be required:

• Experience in a specialty area.

• A minimum net words per minute typing speed and/or shorthand speed.

• Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources in Ventura California no later than 5:00 p.m. on Friday October 31 2025.

To apply online please refer to our web site athttps:// If you prefer to fill out a paper application form please call for application materials and submit them to County of Ventura Human Resources 800 South Victoria Avenue L-1970 Ventura CA 93009.

Information for Transfer Candidates:NOTE:If presently permanently employed in another merit or civil service public agency/entity in the same or substantively similar position as is advertised and if appointed to that position by successful performance in a merit or civil service style examination then appointment by Lateral Transfer may be possible. If interested please clickhere for additional information.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.

APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the examination process.

WRITTENEXAMINATION (100%): An un-proctored internet-based job-related written exam will be conducted to evaluate participating candidates knowledge of office operations and practices math English usage reading comprehension proofreading and basic supervision for successful performance on the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary Fixed-Term) Intermittent and Extra Help vacancies.

NOTE: If appointed at the lower level incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements demonstrating satisfactory performance and in accordance with the business needs of the department. Formal assignment to the higher level is at the discretion and approval of management.

BACKGROUND INVESTIGATION: A thorough pre-employment post offer background investigation which may include inquiry into past employment education criminal background information and driving record is required for this position.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.

It is an objective of the County of Ventura to achieve a drug-free work place. Any applicant for county employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State the rules governing Civil Service and the special trust placed in public servants.

COUNTY EMPLOYEES AS DISASTER SERVICE WORKERS
When a disaster strikes of natural or manmade origin Ventura County employees may be called upon to provide service to the community by assisting in emergency response efforts. This may require employees to work in other locations different hours and out of class. At the time of hire all County employees will be required to sign an Oath or Affirmation of Allegiance for Disaster Service Workers and Public Employees (Sections 3102 and 3103 Government Code of California)

CONTACT INFORMATION
For further information about this recruitment please contact Sarah Garcia by email at .