Scheduling & Project Coordinator (Learning Sessions)
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Job Summary
Scheduling & Project Coordinator (Learning Sessions)
12-month hybrid contract supporting global learning programs. Coordinate logistics manage training schedules and work with internal teams and vendors in a fast-paced agile environment. Use tools like LMS Microsoft Excel and Outlook to ensure seamless delivery of high-impact sessions.
What is in it for you:
Hourly salary of $28.21
12-month contract.
Full-time position: 37.50 hours per week.
Hybrid model: 3 days per week on-site subject to change.
Responsibilities:
Coordinate logistics and scheduling for multiple learning programs to ensure a seamless participant experience.
Send invitations registrations and reminders using LMS ServiceNow and Outlook.
Manage participant rescheduling and issue updated instructions as needed.
Maintain a detailed training calendar to avoid scheduling conflicts and ensure coverage.
Organize and schedule all psychometric assessments for participants.
Track program progress and report outcomes weekly.
Review communications for market-specific updates.
Deliver all sessions efficiently and within budget.
Oversee in-person session setup and wrap-up activities.
Distribute post-session learning surveys.
Participate in project team meetings and provide regular status updates including risks and challenges.
Attend global logistics meetings team huddles and sync with program updates.
Collaborate with internal teams in Canada and the UK to ensure alignment and delivery.
Liaise with external vendors (food hotel transportation) and work with suppliers to execute events.
What you will need to succeed:
Post-secondary education or equivalent experience in adult learning event management marketing communications or learning and development.
3 years of experience in coordination project management or related roles.
Advanced proficiency in Microsoft Excel.
Proficient in LMS platforms SharePoint and digital communication tools.
Strong time management skills and attention to detail; ability to manage multiple programs simultaneously.
Ability to adapt quickly and stay flexible in a fast-changing environment.
Strong relationship-building skills with internal stakeholders and external vendors.
Ability to identify risks to event delivery and escalate appropriately.
Proactive mindset with a commitment to delivering exceptional learning experience.
Why Recruit Action
Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.
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Company Industry
IT Services and IT Consulting
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
