Practice Assistant

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial team-oriented and ready to innovate. We work seamlessly across practices offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Practice Assistant will provide administrative support to lawyers and paralegals in the area of Public Finance in connection with municipal financing transactions. Substantive practice area knowledge can be learned while on the job and the ideal candidate is a professional self-motivated detail-oriented individual with the ability to multi-task.

This role will require presence in the Dallas office five days per week. Overtime and flexibility in schedule may be required from time to time.

Responsibilities include but are not limited to:

• Assist with broad range of activities involved with the authorization sale and closing of financings
• Assist with preparation of document sets for presentation and execution at client meetings; review the executed documents that are returned
• Open all incoming packages/mail and scan all received documents; file and organize documents; coordinate couriers picking up and delivering packages of documents
• Print draft documents and emails for partners
• Minor document revision
• Proofread very detailed information amounts and identification numbers on debt instruments
• Assemble financing documents and executed signature pages in both physical and electronic format for IRS and Texas Attorney General filings
• Prepare detailed Excel spreadsheets with various financial information for all bond counsel financings to be submitted to state agency
• Prepare closing binders/transcripts of proceedings for all bond counsel financings and send out same to clients working group firms and bond insurance providers as appropriate
• Maintain lists and track the status of all post-closing tasks and keep the paralegals and practice coordinators updated
• Prepare physical files and labels for each bond financing and maintain same in the file room
• Order TX Secretary of State and Comptroller good standing certificates
• Prepare original files for offsite storage when appropriate
• Complete administrative tasks and other special projects as assigned

Other duties:

Please note this job description does not cover or contain all activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Qualifications:

• Minimum one year of experience in a professional services environment preferred; law firm experience a plus
• Associates or Bachelors degree preferred; high school diploma is required
• Proficient in Microsoft Office (Word and Excel)
• Ability to work independently be organized and stay focused on multiple tasks
• Attention to detail and responsibility for your workload is critical
• Excellent verbal and written communication skills

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you your health and your family. Benefit packages include access to three medical plans dental vision life and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firms health and welfare benefits above we offer a competitive paid time off plan which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application please contact . Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

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Equal Employment Opportunity