Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Alfred Health
Alfred Health is a leader in health care delivery improvement research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne from ambulatory to inpatient and home and community-based services. On 1 January 2026 Alfred Health will come together with Kooweerup Regional Health Service Peninsula Health Bass Coast Health and Gippsland Southern Health Service to create Bayside Health a newly merged health service with more than 22000 employees caring for a community of over 1.2 million Victorians. The new health service will provide people with the best possible care with services that support them throughout their lives. The merger will also strengthen our workforce providing new training education and career opportunities. Subject to final approval on 1 January 2026 all employees from the five health services will transfer to Bayside Health.
- Permanent position
- Full time (80 hours per fortnight monthly ADO)
- Managers and Administrative Workers Grade 2 Level 1-5 (HS2-HS21)
- Located at The Alfred
- Great stff benefits!
The Department
Alfred Health has one of the most experienced and technologically advanced Radiology/Nuclear Medicine departments in the country providing service to the population of Melbourne and greater Victoria.
Alfred Heath provides a comprehensive range of medical diagnostic and interventional services with a modern range of equipment across all modalities for both inpatients and outpatients.
The departmental clinical governance strategy ensures a high standard of care for patients undergoing radiological examinations and promotes a multidisciplinary team approach. Alfred Health Radiology and Nuclear Medicine Department is fully accredited with the Department of Health.
The Role
This position is primarily responsible for administrative support for medical staff at all sites of the Department as well as coordinating other activities within the Hospital and Department as outlined below. This will involve dealing with issues determining and maintaining office procedures and systems including record management and correspondence tracking systems.
The EA assists the Program Director Deputy Director and Director of Operations in diary management meeting arrangements travel accommodation and conferences.
Skills and Experience Required
- Comprehensive administrative and secretarial experience
- Excellent communication skills
- Demonstrated ability to deal confidently with stakeholders at all levels
- Demonstrated proficiency in all aspects of Microsoft Office
- Innovative and creative problem-solving ability and initiative
- Ability to be self-directed motivated and work as part of a highly qualified team
- Proven ability work under pressure prioritise workload and meet deadlines with the ability to multitask
- Ability to handle difficult situations and remain professional at all times
- Demonstrated ability to design and implement systems as well as work practices that are efficient and result in desired outcomes
Staff Benefits
- Salary packaging & novated leasing through Maxxia
- Flexible health insurance coverage through HCF Health Insurance
- Onsite car & bike parking opportunities deducted pre-tax!!
- Fantastic onsite fitness facilities at The Alfred through ProSporthealth and fitness
- Childcare services at The Alfred managed by KU Childrens Services
If applicable please specify specific requirements that you require in your cover letter or CV.
For enquiries regarding this position please contact Chris Perry Director of OperationsRadiology & Nuclear Medicine -
Applications close 11pm AEDT Friday 31st October 2025.
We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people people with disability and people of all genders sexualities and cultural backgrounds.
If you require adjustments to the recruitment and selection process or require an alternative format to any of the application materials please dont hesitate to get in touch with the contact person listed on this ad.
In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020 health care workers in Category A or B roles (as determined by the departments risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
At Alfred Health, we provide the most comprehensive range of healthcare services in Victoria through our three hospital campuses, a large network of community programs and 18 state-wide services.
