Engineering Principal Associate Directors Office Administrator

We have an opening for a Principal Associate Directors Office Administrator in the Engineering this key role you will manage day-to-day business operations for the PAD Office and serve as the Directorate Workforce Administrator supervising both exempt and non-exempt administrative staff. Working independently you will plan develop and execute a wide range of advanced and diverse administrative activities and complex projects with changing variables shifting priorities and multiple factors that often require creative problem-solving and adaptability. You will oversee diverse business workforce and organizational requirements ensuring effective coordination and implementation of initiatives. Additional responsibilities include planning analyzing developing and implementing administrative policies and procedures and personnel administration activities. You will contribute to and advise senior leadership on workforce operations and strategic planning activities as well as make recommendations and manage confidential information with professionalism. This position requires strong leadership communication and organizational skills and the ability to manage conflicting priorities with flexibility and discretion. As a member of the Directorate Administrative Management Team you will play a vital role in supporting the organizations mission and initiatives. This position is in the Engineering Principal Associate Directors Office.

In this role you will

• Oversee and manage all day-to-day business operations and employee administration activities for the Engineering Principal Associate Directors Office proactively identifying operational needs assessing practices and independently developing directing and executing solutions for complex issues in support of significant strategic initiatives and projects.
• Perform high level facilitation and collaboration with managers staff and senior leadership to achieve long-range business operations and personnel management goals participating in various and diverse workforce management strategic planning and operational decision-making activities using independent judgment influence or negotiation and exerting significant latitude to identify challenges analyze recommend develop and establish solutions and represent the Directorate as needed.
• Supervise a team of nonexempt and exempt administrative staff overseeing and advising on a broad range of functions including staffing needs training and development recruiting and hiring corrective actions and employee relations.    
• Lead direct develop and implement various personnel functions including workforce planning staff development and performance management; providing mentoring for direct reports and guidance training and support to exempt and non-exempt staff to promote professional growth and operational excellence.
• Develop implement and administer courses of action related to business and organizational strategies practices initiatives requirements and deliverables establishing protocols and procedures to manage completion of projects and ensuring alignment with Engineering and Laboratory objectives and compliance with policies and regulations.
• Manage directorate budgets to include the Non-Reimbursable and Employee Relations Funds; oversee management of the directorate Recognition and Awards budget.
• Analyze establish regularly review and make continuous recommendations on internal administrative procedures and systems to enhance operational efficiency streamline processes ensure continuous improvement and obtain optimal results across business functions.
• Serve as the Directorate point of contact for all hiring activities salary transactions and personnel metrics reporting; research and validate data and analyze interpret and ensure compliance with applicable policies procedures regulations and laws while providing guidance on employment and compensation processes.
• Perform other duties as assigned.

Qualifications :

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
• Bachelors degree in a related field or equivalent combination of extensive experience and education in a related business operational and/or organizational area.
• Advanced experience interpreting management needs assessing requirements and effectively identifying and implementing solutions to non-standard tasks/queries.
• Advanced administrative and organizational skills including detail oriented flexibility and experience independently coordinating and prioritizing multiple and complex work activities with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
• Significant experience in personnel functions for a large diverse organization interpreting and applying a wide variety of personnel policies and procedures.
• Experience with leadership and teambuilding skills to effectively build lead and manage an effective and diverse support team of non-exempt and exempt staff including providing and administering performance and salary management career development training plans conflict resolution and disciplinary actions.
• Advanced analytical research and complex-problem-solving skills to independently and effectively resolve unique and highly complex problems.
• Experience participating in strategic and workforce planning activities including leading and supervising a variety of business operational and/or organizational activities and projects and managing budgets and planning/reporting tools.
• Demonstrated advanced-level interpersonal verbal and written communication skills to diplomatically explain negotiate persuade and lead staff and management through conflict resolution in order to obtain consensus on complex personnel and administrative actions.

Qualifications We Desire

• Experience using LLNL administrative systems including: SmartRecruiters Work Force Navigator HR Personnel Database HRBI LTRAIN TIME and other relevant administrative systems.
• Fluency in Microsoft Teams Excel Sharepoint and/or Confluence.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time