Senior Admin Support (Project Information Specialist)

Arlington, TX - USA

Monthly Salary: Not Disclosed

Posted on: 20-10-2025

Vacancies: 1 Vacancy

Job Summary

***NOW HIRING***
Senior Admin Support (Project Information Specialist)
Arlington VA
Paid Holidays sick leave and vacation.

Benefits Offered: Medical Dental Vision Life STD LTD & 401k plans
Employment Status: Full-Time

GENERAL SUMMARY
Education: College degree required in business or information management and/or related certifications
Experience:

At least 10 years of administrative management or relevant work experience

BASIC SKILLS/REQUIREMENTS:

Proficient in the use of commercial software packages and databases such as Microsoft Outlook Teams Word PowerPoint and Excel.
Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment.
Possess strong organizational and customer service skills.
U. S. Citizenship.
Ability to obtain and retain a SECRET security clearance.
Proficient in the use of a variety of IT programs databases and computerized systems.
Excellent written and verbal communication skills.
Commitment to innovative and quality customer service.
Physical ability to move a large number of files and/or file boxes.
Ability to manage multiple tasks prioritize work and meet deadlines.
Ability to identify and resolve complex problems.
Experience in information and records management.
Experience with other administrative services like office management building and facilities management human resources and/or security.

POSITION SUMMARY: The U.S. Trade and Development Agency (USTDA) supports the development of overseas infrastructure projects that advance the shared strategic interests of the United States and its overseas partners. These projects offer opportunities for the export of trusted U.S. solutions including technology goods and services that support U.S. jobs. This opportunity provides program and administrative support services primarily in support of but not limited to the Agencys records management program from origination of the records through their eventual disposition and disposal.

Duties include

Creating and implementing organizational or administrative management policies and procedures.
Evaluating program effectiveness and recommending improvements.
Provide training and technical assistance to staff.
Provide clinical and non-clinical supervision of the practices of screening evaluation and handling of clients. Ensure treatment plans and all referrals are being resourced properly.
Provide on-site technical support troubleshoot issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access.
Create and edit audio-visual content such as presentations and videos.
Setup conference board or training rooms.
Initiate data input and continuously update electronic data in USTDAs Information Management System(s) including but not limited to MS SharePoint TDAMIS etc. This includes the organization and verification of fiscal program and project management contract and grant and all other related information data prior to input of data in USTDAs Management Information System(s).
Provide input as requested from the Chief Information Officer (CIO) or Deputy CIO to assist with the testing resolution of system problems and the upgrade of USTDAs Information Management System(s) to ensure validity and reliability of agency data.
Obtain data from the Information Management System and run data reports as requested.
Create process inventory organize and maintain USTDAs library holdings database (project/program reports) which primarily consists of but is not limited to feasibility studies desk study/definitional mission/reverse trade mission final reports etc.
Maintain and segregate the public and confidential reports. Maintain an accurate inventory of project/program reports. Maintain the USTDA library holdings database in USTDAs Information Management System(s).
Support Freedom of Information Act (FOIA) Program.

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADC Management Services Inc. is an Equal Opportunity Employer

Required Experience:

Manager

***NOW HIRING***Senior Admin Support (Project Information Specialist)Arlington VAPaid Holidays sick leave and vacation.Benefits Offered: Medical Dental Vision Life STD LTD & 401k plansEmployment Status: Full-TimeGENERAL SUMMARYEducation: College degree required in business or information management ...

At least 10 years of administrative management or relevant work experience

BASIC SKILLS/REQUIREMENTS:

Proficient in the use of commercial software packages and databases such as Microsoft Outlook Teams Word PowerPoint and Excel.
Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment.
Possess strong organizational and customer service skills.
U. S. Citizenship.
Ability to obtain and retain a SECRET security clearance.
Proficient in the use of a variety of IT programs databases and computerized systems.
Excellent written and verbal communication skills.
Commitment to innovative and quality customer service.
Physical ability to move a large number of files and/or file boxes.
Ability to manage multiple tasks prioritize work and meet deadlines.
Ability to identify and resolve complex problems.
Experience in information and records management.
Experience with other administrative services like office management building and facilities management human resources and/or security.

Creating and implementing organizational or administrative management policies and procedures.
Evaluating program effectiveness and recommending improvements.
Provide training and technical assistance to staff.
Provide clinical and non-clinical supervision of the practices of screening evaluation and handling of clients. Ensure treatment plans and all referrals are being resourced properly.
Provide on-site technical support troubleshoot issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access.
Create and edit audio-visual content such as presentations and videos.
Setup conference board or training rooms.
Initiate data input and continuously update electronic data in USTDAs Information Management System(s) including but not limited to MS SharePoint TDAMIS etc. This includes the organization and verification of fiscal program and project management contract and grant and all other related information data prior to input of data in USTDAs Management Information System(s).
Provide input as requested from the Chief Information Officer (CIO) or Deputy CIO to assist with the testing resolution of system problems and the upgrade of USTDAs Information Management System(s) to ensure validity and reliability of agency data.
Obtain data from the Information Management System and run data reports as requested.
Create process inventory organize and maintain USTDAs library holdings database (project/program reports) which primarily consists of but is not limited to feasibility studies desk study/definitional mission/reverse trade mission final reports etc.
Maintain and segregate the public and confidential reports. Maintain an accurate inventory of project/program reports. Maintain the USTDA library holdings database in USTDAs Information Management System(s).
Support Freedom of Information Act (FOIA) Program.