Office Support Specialist II

-Competitive Compensation

-Health Dental and Vision Insurance

-State Retirement plan

-Paid vacation sick leave and holidays

-Potential hybrid remote work arrangement available

• Hires supports and supervises district clerical staff.

• Processes travel reimbursements for the district.

• Ensures front desk coverage is scheduled and maintained.

• Provides training and support for clerical staff in essential systems for all divisions including economic security and daycare payment systems

• Creates submits and tracks fiscal documentation for the district including provider payments creating and maintaining vendor information district budget maintenance processes bills staff P-cards and invoice payments.

• Maintains information on the district motor pool fleet.

• Provides input into the district budget setting and provides district budget reports.

• Coordinates with district office supervisors on service delivery office needs front desk coverage and customer service needs.

• Oversees the purchase and distribution of office supplies for the district.

• Uses the WOLFS Accounting System to process invoices.

• Assists with the coordination of district training.

• Assists with the coordination of office moves end-of-year budget activities inventory and other assigned duties.

• Assists with creating and maintaining emergency office plans protocols and procedures

PREFERENCES:


Preference may be given to applicants who are detail-oriented multitask capable organized able toprioritize and meet or exceed deadlines.
Preference may be given to applicants who have excellent communication skills both verbal and written.
Preference may be given to applicants who have the ability to work independently and maintain the confidentiality required.
Preference may be given to applicants whopossess outstanding customer service and interpersonal skills.
Preference may be given to applicants who have proofreading and editing experience.


KNOWLEDGE:

• Ability to use computers copiers scanners and phones.
• Knowledge and experience in applicable computer applications- Microsoft Office Suite Google Suite.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge and strength in the preparation and interpretation of complicated legal documents.
• Strength in customer service and communication skills.
• Strong leadership skills and knowledge of protocols that involve interaction with the Governors Office and Legislature as well as other high-ranking officials.
• Ability to type accurately.

PHYSICAL WORKING CONDITIONS:

• Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
• Special physical demands are not required to perform the work.

• FLSA: Non-Exempt
• All positions within the Department of Family Services will require a background check INCLUDING the taking of fingerprints which will be completed through the Wyoming Department of Criminal Investigation the Department of Family Services Central Registry and the Federal Bureau of Investigation for every successful applicant.

Clickhere to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.