Guild Buyer 31 [Facilities] (SY25-26)

General statement of duties and responsibilities:

Under general supervision performs complex duties related to the contract execution process.

Duties and Responsibilities:

1. Coordinate the preparation and distribution of bid documents to interested parties.
2. Coordinate the compilation of specifications information from various department heads to formulate a complete and accurate bid specification package.
3. With the input of subject matter experts and more experienced Project Directors Project Managers Assistant Director of Engineering Procurement Manager and Assistant Director of Finance input edit and compile technical specifications and terms/conditions for the acquisition of goods services and professional services; Prepares procurement documents (i.e. IFBs RFPs Contracts Amendments Renewals Change Orders etc.)
4. Coordinates with the requesting department the development of timelines and schedules for all bids and proposals.
5. Facilitates the copying mailing and distributing of bid packages to vendors and other interested parties.
6. Prepares schedules and electronically transmits a notice of advertisement for timely publication in the City Record and Commonwealth of Massachusetts Goods and Services or Central Register Bulletin.
7. Maintains mailing file and central record of all bids currently in process.
8. Maintains database by commodity of all interested parties who have requested participation in future Facilities Department procurement activities.
9. May support with the approval and processing of BAIS workflow approval and assist procurement/project managers with the units day-to-day operations.
10. Assists the Procurement Manager in updating preparing scanning and distributing contract forms typing award letters and completing t documents electronically and manually.
11. Performs related duties of a similar nature as requested by the procurement manager which are commensurate with job classification.

Required Qualifcations:

1. High School diploma or equivalency
2. Minimum 4 years of experience in public sector procurement
3. Proficient in word processing email and database programs
4. Working knowledge and experience in the current financial system
5. Familiarity with the City of Boston contracting process
6. City of Boston Residency

Preferred Qualifications:

1. Knowledgeable on the Massachusetts Procurement Laws (Ch. 30B Ch.149 Ch.30-39M Ch. 7C)

Terms:Guild Grade 31

Please refer to the Salary Compensation section on the Career Site for more information on compensation. Salaries are listed by Union and Grade/Step.

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