Physician Admin Assistant NCPS Genetics & Metabolism (Full Time, Days)

Minimum Job Requirements

• 2 years of customer service experience in an office setting or similar environment

Knowledge Skills and Abilities

• High school education or equivalent preferred.
• 2 years of administrative experience and/or physician office experience preferred.
• Bilingual: English/Spanish highly preferred.
• Knowledge of grammar punctuation spelling and business related writing skills.
• Knowledge of medical terminology.
• Knowledge of office equipment and system programs including Microsoft Word Excel PowerPoint and Internet.
• Able to organize and compose general business communication for review and signature.
• Ability to represent department/function in a professional courteous and efficient manner

Job Summary

Performs and provides administrative support services such as scheduling appointments tests admissions and procedures as needed. Preparing correspondence and manuscripts scheduling meetings maintaining records & files and conducting special projects as assigned by Physician and Leader.

Job Specific Duties

• Answers and screens calls for Physician(s) and Leader regarding patients medical results pharmacy prescriptions and refills in a professional manner. Takes messages as needed.
• Assists Physician(s) and Leader in filling out credentialing applications medical license requirements and current memberships.
• Maintains a log of Physicians Continuing Medical Education credits all associated expenses and teaching hours.
• Checks documentation being submitted for Physicians attention to ascertain all relevant data files signatures etc. are included.
• Coordinates and schedules surgeries procedures and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
• Gathers data for general information purposes or special reports contacting other employees departments agencies and individuals for additional documents and/or reports as necessary.
• Prepares medical reports and/or documents for Leaders or Physicians approval.
• Makes appointments and maintains calendar recording such items as medical conferences rounds schedules consultation requests etc.
• Acts as liaison between employees agencies and other physician practices.
• Orders medical and office supplies. Responsible for equipment and repairs.
• Processes all travel applications and makes travel arrangements including hotel reservations.
• Transcribes letters memoranda medical examinations clinical referrals case summaries initial workups consent forms laboratory reports and/or research summaries.
• Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.