Supreme Court Administrative Office Assistant

The Washington State Supreme Court seeks a hardworking and highly motivated individual to be our Administrative Office Assistant who is responsible for a variety of clerical receptionist and administrative functions in support of the work of the Clerks Office.

Under the direction of the Supreme Court Clerk Deputy Clerk and Office Manager this job independently performs a wide variety of technical administrative and clerical tasks with limited supervision. Independent judgment and discretion are applied within the bounds of established office policies and procedures.

Job #: 2025-73

Status: Regular Full-Time

Location: Olympia Washington

Salary: Range 48: $51840 - $67992 per year (DOQ)

Opens: October 15 2025

Closes: October 22 2025. This recruitment will close when enough qualified applications are received. If you are interested in this opportunity your prompt application submission is encouraged.

Position may be eligible for a hybrid working environment dependent upon business needs.

Some of the duties you will perform are:

• Prepares written correspondence originating with the Clerk Deputy Clerk or Senior Case Managers. Proofreads all correspondence for spelling and grammatical errors and checks accuracy of addresses and case information by comparing to information in the court docket.
• Prepares letters advising parties of notation rulings made by the Clerk and Deputy Clerk.
• Prepares and finalizes orders and letters as required for all petition for review cases considered by departments of the court. Follows detailed process for distributing copies of the orders and letters to the parties providing orders and letters to the appropriate Senior Case Manager for entry into appellate system database (ACORDS) and uploading and indexing the documents in the courts electronic document depository (OnBase). Also routes copies of orders to the appropriate division of the Court of Appeals and the Reporter of Decisions.
• Covers the front desk receptionist duties approximately 25% of the time. Responsibilities of coverage include answering the phone directing calls to appropriate staff answering general questions about cases or the court assisting customers that come to the counter with questions or to file documents responding to e-mails and processing documents filed through the courts e-filing portal.
• Opens mail to the Supreme Court logs checks and determines appropriate distribution of the mail. Also processes credit card payments for persons that come to the clerks office or as requested by e-mail and over the phone.
• Coordinates with the Administrative Office of the Courts regarding court rules. Manages rule comments updates the rules webpage and drafts and sends out rule orders and memoranda.
• Performs other duties as assigned.

OR

A combination of education and experience may be considered in meeting the qualifications.

PLEASE READ THE FOLLOWING INFORMATION CAREFULLY TO ENSURE YOU HAVE SUBMITTED THE REQUIRED MATERIALS TO BE CONSIDERED.

IMPORTANT: To be considered for this position you MUST include the following failure to do so will result in your application being disqualified:

1. Completed online application
2. Current Resume.
3. Letter of Interest addressing your qualifications for the position. Please indicate why this position is a good fit for your skills and interests.
4. Three (3) to five (5) professional references to include a current or recent supervisor with email addresses and phone numbers.

To view the job description please click here: Detailed Job Description - Insight ()

• Workweek may fluctuate depending on workload or agency need.
• Travel around the state will be required including overnight. Out of state travel may occasionally be required.
• This position is overtime eligible

The Supreme Court and Clerks Office seek a broad diverse pool of candidates for this position. Because this position is unique qualified candidates may come from a variety of legal and administrative backgrounds. Anyone interested is encouraged to apply. Non-legal job experience such as administrative or customer service-oriented work and nontraditional career paths and life experiences are valued. The Clerks Office values building and sustaining an inclusive and equitable environment for its staff and the public in terms of race ethnicity gender and gender identity sexual orientation disability and other protected classes. Persons of disability needing assistance in the application process or those needing this announcement in an alternative format please contact the AOC Human Resource Office at or fax or via email to.

In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.