Shipping and Mailing Coordinator

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Job Category:

Employment Type:

Job Profile:

Job Summary:

The Wisconsin State Laboratory of Hygiene (WSLH) serves as the public environmental clinical and occupational health laboratory for the State of Wisconsin. This position provides a wide variety of shipping and receiving tasks for the Environmental Health Division at the WSLHs Agriculture Drive location in Madison.

This position coordinates and executes shipping and mail services for a unit including inventory management and distribution mail and package receipt and delivery and shipping and/or delivery of packages. A wide range of other duties as needed including water test kit production under the Safe Drinking Water Act (SDWA) and assist in other areas of support within WSLH.

- Knowledge of safe work practices including equipment operation and lifting
- Knowledge of basic data entry skills inventory principles and record keeping.
- Knowledge of shipping companies that service the lab and their related procedures (i.e. Federal Express UPS DHL etc.)
- Knowledge of basic receiving purchasing procedures and regulations including dangerous goods and receiving precautions.
- Knowledge of mail and shipping regulations.
- Knowledge of and use of effective team interpersonal and customer service skills.
- Ability to operate office equipment.
- General knowledge of OSHA biohazard safety.
- Ability to read and follow directions accurately.
- Ability to operate a personal computer.
- Ability to effectively communicate verbally and in writing.
- Knowledge of operation and maintenance parameters of mail metering equipment.

Ability to learn adapt and apply new or changing methods requirements or priorities and utilize organizational skills to enhance efficiency.

Key Job Responsibilities:

• Compares identifying information and counts weighs or measures items outgoing or incoming shipments to verify information against bills of lading invoices packing slips address labels and other records - 25%

• Determines policies and procedures related to mail and package receipt and delivery - 5%

• Oversees incoming and outgoing shipments. Responsible for inventory management and distribution mail and package receipt and delivery and shipping and/or delivery of packages and freight - 55%

• Troubleshoots shipping issues and customer complaints - 5%

• Utilizes standard machinery and equipment to load unload and transport freight and materials - 10%

Department:

Wisconsin State Laboratory of Hygiene - Environmental Health Division

Compensation:

Minimum hourly rate is $21.00. Salary to be determined upon hire based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and paid time off; competitive insurances and
saving accounts; retirement benefits.

Required Qualifications:

- Demonstrated experience operating various computer systems and software.
- Must have the ability to perform physical labor including heavy lifting bending stooping and other motions with or without reasonable accommodation.
- Must have the ability to manually lift up to 70lbs with assistance (e.g. box of paper bag of salt etc.) repeatedly and to transport heavier loads via a handcart or pallet jack with or without reasonable accommodation(s).
- Must have the ability to sit stand and/or walk for long periods of time.

Preferred Qualifications:

- 1 year of warehouse experience preferred.

- Self-starter with a willingness to work as part of a team. Demonstrate exceptional verbal communication and possess organizational skills and an attention to detail. Ability to maintain calm demeanor and pleasant attitude in fast paced environment.

Education:

H.S. Diploma Preferred Minimum

How to Apply:

To begin the application process please click on the Apply Now button. You will be asked to upload a current resume/CV and cover letter briefly describing your qualifications relevant to the position.

WSLH does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

The selected applicant will be required to pass a criminal background check prior to an offer of employment.

This is an 18 month position.

Contact Information:

Please contact Kelsey Bailey at with questions.

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.