5323-NORTHWEST DISTRICT MAINTENANCE
1109 Commerce Dr.
Prescott AZ 86305

Salary: 62364.54-72364.54

Anticipated Salary: $67364.54

Grade: 21

Closing Date: October 26 2025

Responsible for supervising Maintenance Administrative Assistants. Perform tasks that include dissemination of projects budget allocation material purchase orders purchase order tracking database entries and collaborate with the maintenance staff for the planning funding and contracting of pavement surface treatment projects. Operate as the contact for general procurement contracts and Maintenance Management System. Tracks and develops District performance measures and metrics assesses methods of best capturing data to depict the ongoing improvements within the District. Displays and documents the findings accordingly. Gather information to define needs; plans and conducts analysis; studies special administrative problems confers with agency staff/outside entities. Manage Facilities project request for the District.

This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.

Oversee office analyst duties including tracking and developing District measurements and metrics assessing methods for capturing data to depict ongoing improvements within the District maintain and monitor budget for all maintenance and operational units within the District Perform reporting and management of District Assets.

Analyze maintenance and operational data and prepare reports recommendations background information and propose solutions. Review Technical Problems and develop processes/recommendations for resolution. Prepare project related documentation ensuring conformance with applicable laws rules regulations and standards. Manage instruct and guide Maintenance Administrative Assistants. Provide routine coaching and yearly evaluations. Acts as the Safety Coordinator organizing and tracking of safety meetings and records assisting with scheduling gathering data from unit safety representatives advocating for safety needs and classes coordinating annual fire marshal inspection and fire extinguisher inspections reviewing safety plans assisting with audits and taking part in accident review boards.

KNOWLEDGE OF:

• Principals and practices of public administration with emphasis on effective planning organization and management.
• Contemporary business methods procedures and practices.
• Principles and techniques of automated information systems analysis design modification and implementation.
• Principles research methods and reporting techniques used in administrative studies.
• Operational/programmatic structures applicable legislation rules regulations standards policies procedures resources and priorities.
• Continuous Improvement or LEAN principles.

SKILLS IN:

• In depth expertise of procurement budget and contract management with emphasis on safety policies processes and regulations.
• Provide reports identifying trends for efficiencies and accuracy of all contracts and budget management.
• Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

ABILITY TO:

• Identify and analyze organizational and/or procedural problems and determine effective solutions.
• Express ideas and Information clearly and concisely both orally and in writing.
• Establish and maintain effective cooperative relationships as necessary to conduct wark.
• Supervise and evaluate work of others.

Knowledge of Google Office Suite PECOS MMS HRIS OR FAST applications. Advanced spreadsheet experience preferred.

VALID DRIVERS LICENSE -This position requires driving or the use of a vehicle as an essential function of the job and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current valid class-appropriate drivers license complete all required training and successfully pass all necessary drivers license record checks. The license must be current unexpired and neither revoked nor suspended. Employees who drive on state business are subject to drivers license record checks must maintain acceptable driving records and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance deferred compensation plans and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity please contact ADOT Human Resources Recruitment via email at or phone call at option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling option 3.

Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.