Assistant Director, Advisement Center
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Job Location:
Menomonie, WI - USA
Monthly Salary:
Not Disclosed
Posted on:
26 days ago
Vacancies:
1 Vacancy
Job Summary
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Assistant Director Advisement CenterJob Category:
Academic StaffEmployment Type:
RegularJob Profile:
Academic Adv Asst Dir (B)Job Duties:
Assistant Director Advisement Center
We welcome applications for an Assistant Director of the UW-Stout Advisement Center. This position will assist the Director in running the office and ensuring that advising processes are efficient clear timely and communicated with appropriate staff/faculty/students. The Assistant Director in coordination with the Director will support all facets of academic advising within the UW-Stout Advisement Center to ensure quality timely academic advising for our students. The Advisement Center is a fast-paced environment that ensures students receive accurate and timely advising services in support of promoting student success retention and program completion and is a department with the Vice Chancellors Office of Enrollment and Quality. We encourage applicants with advising experience strong organizational and leadership skills a positive attitude and a desire to help students achieve their goals to apply to join our team and help take the student experience at UW-Stout to the next level.
This is a full-time 12-month appointment with an anticipated start date of Jan. 1 2026 or sooner.
Official UW Title: Academic Advising Assistant Director (B) AE131
Supervision (25%)
Exercise supervisory authority over minimum two (2) full-time academic advisors.
In coordination with the director provides oversight and decision-making authority of all aspects of academic advising.
Supports the director in creating data reports for campus partners and sharing information with the university.
Maintains positive relationships with campus partners and shares necessary information in a timely manner.
Updates office procedures manuals and training materials based on need and feedback from appropriate partners.
Participates in the campus-wide advising community providing input to leadership regarding the development of advising recruitment and co/curricular programs offered by the school/college.
Actively participates in staff meetings and in-office committee work.
Serves on assigned interdepartmental and university committees.
Academic Advising (75%)
Receives processes and responds to academic inquiries according to established policies and procedures.
Serves as a main point of contact for students and provides information about educational opportunities and academic requirements; assists with identifying and assessing interests skills and values to match appropriate field of study/career options and refers students to appropriate institutional resources.
Supports holistic student development to help students from all backgrounds get the most out of their college experience with positivity encouragement and sound judgment.
Maintains confidentiality and accurate students records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies.
Proactively engages students as needed and uses campus tools to effectively support students as quickly as possible.
Consults with academic program directors regarding current program requirements. Attends academic program department meetings as requested and works collaboratively with faculty to ensure student success.
Introduces students to and assists students with information and instructional technology: Access Stout (Peoplesoft) EAB Navigate Canvas Stellic informational websites Transferology 4-year plans university bulletin etc.
Maintains accurate case notes and records in EAB Navigate.
Welcomes guests and students to campus as an active participant and presenter at First-Year Registration and Orientation (FYRO) and campus preview days. Gathers information regarding previously earned credits to assist in providing accurate course advising to assist in a students preparation for their first semester(s) at UW-Stout.
Other duties as assigned by supervisor.
Key Job Responsibilities:
- Advises students and provides information about educational options and academic requirements. Identifies and assesses interests skills and values to match appropriate field of study/career options and refers students to appropriate institutional resources
- Receives processes and responds to academic inquiries according to established policies and procedures
- Serves as a liaison to internal and external stakeholders to maintain campus partnerships
- Exercises supervisory authority including hiring transferring suspending promoting managing conduct and performance discharging assigning rewarding disciplining and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
- Contributes to the conceptualization development and implementation of strategic initiatives to ensure alignment of strategy and operations
- Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum
- Participates in the campus-wide advising community providing input to leadership regarding the development of advising recruitment and co/curricular programs offered by the school/college
- Develops and implements academic advising events such as workshops panel discussions and guest speakers
- Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies
- Manages one or more specific operational area(s) or functional area(s) or program(s) within the unit
Department: The UW-Stout Advisement Center is a campus resource for students in the areas of academic advising career exploration and student development. Our goal is to support all first-year students so they understand how the university works what it takes to succeed and provide information that will help them graduate on time with a clear plan for the future. Advisement Center advisors are professionally trained to understand the needs of first-year students and empowered to help guide students to achieve their life goals. Most of all we strive to create an atmosphere of student excellence and exploration so that students can identify and achieve their dreams.
Compensation:
Minimum starting salary of $55000 commensurate with qualifications and experience.
Required Qualifications:
Bachelors degree.
3 full-time year equivalent working as an academic advisor in a post-secondary education setting.
Desire to help students succeed and achieve their goals.
Desire to help staff and faculty advisors support students.
Excellent written oral and interpersonal communication skills.
Detail oriented and ability to meet deadlines.
Preferred Qualifications:
Earned masters degree in higher education administration or an academic field related to a program offered at UW-Stout.
Supervisory experience in a higher education setting.
Experience with complex advising processes (advising handoff between staff/faculty advisors registration communications appointment messaging enrollment campaigns etc).
Knowledge of large-scale issues in advising.
Experience implementing continuous improvement processes.
Ability to work in a fast-paced collaborative team environment to solve complex problems and effectively communicate solutions.
Mastery of basic Learning Management System Student Information System Degree Audit Management System and CRM skills. (I.e. pulling reports taking notes reading degree audits planning courses locating student information sending communications etc.)
Knowledge of Student Development Theory and its application to academic advising.
How to Apply:
Complete applications received by end of day November 16 2025 are ensured full consideration. Applications submitted after November 6 2025 may be reviewed at the discretion of the search committee or until position is filled.
To apply click on the APPLY button or go to: application materials:
Cover letter (* See below)
Curriculum vitae or resume
Names and contact information for a minimum of three (3) professional references who can speak to your skills and abilities for the position
All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process.
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification describe your relevant experience using specific examples from your work history to illustrate how your experience satisfies the requirement.
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individuals disability.
Contact Information:
For questions regarding this position or recruitment please contact:
Search Chair: Jacqueline Bonneville
If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials please contact:
Search Coordinator: Simon Brown
Guidelines to ensure consideration:
Applicants must complete all required fields and attach all required application materials.
Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification describe your relevant experience using specific examples from your work history to illustrate how your experience satisfies the requirement.
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individuals disability.
The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan demonstrating our commitment to the diverse needs of our employees.
Employee Benefits: calculate the estimated value of your total compensation use the Health & Retirement Contributions Estimator Employee Benefits ()
Employment is contingent upon the final candidates completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test as applicable. The reference check process includes asking the final candidates professional references questions regarding employee misconductsexual violenceandsexual harassment. Reference checks must be conducted at a minimum with three professional references at least one of which must be a prior supervisor.
Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.
In response to a public records request the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
Required Experience:
Director
Key Skills
- Fiscal Management
- Organizational skills
- Fundraising
- Communication skills
- Management Experience
- Teaching
- Administrative Experience
- Budgeting
- Leadership Experience
- Program Development
- Supervising Experience
- Attention to detail
