Executive Assistant (Coeur d'Alene)

Coeur d Alene, ID - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The Executive Assistant provides high-level administrative and organizational support to the executive team with primary responsibility for coordinating Board and leadership meetings preparing presentation materials and managing key administrative operations. This role requires strong attention to detail professionalism discretion and excellent communication skills. The Executive Assistant ensures efficient operations across the corporate office while supporting strategic priorities and maintaining confidentiality in all matters.

KEY RESPONSIBILITIES

Responsibilities include but are not limited to the following:

Manage executive calendars and coordinate priorities.
Schedule and support internal and external meetings including Board sessions.
Assist in the preparation formatting and proofreading of Board and Executive presentations (PowerPoint Excel Word).
Compile and organize materials for Board packets ensuring accuracy and timely distribution.
Record meeting minutes and track follow-up actions.
Prepare and submit expense reports; manage corporate credit cards and banking transactions.
Research and book travel; maintain detailed itineraries and confirmations.
Maintain organized digital filing systems for policies templates and shared documents.
Support document control versioning and secure storage for corporate and financial records.
Coordinate executive signatures for contracts and approvals.
Plan and coordinate events such as offsites trainings holiday gatherings and team meetings.
Handle incoming and outgoing mail deliveries and courier requests.
Greet visitors monitor front-door access and manage reception responsibilities.
Coordinate office vendors including shredding recycling and other services.
Track vehicle registrations insurance and renewals for the corporate fleet.
Ensure fuel cards are distributed active and current.

REQUIRED QUALIFICATIONS

Minimum of 3 years of experience in executive or senior administrative support.
Advanced proficiency in Microsoft Office Suite (PowerPoint Word Excel Outlook).
Skills:
- Strong organizational communication and time management skills.
- Demonstrated ability to handle confidential information with discretion.
- Excellent written and verbal communication skills with strong attention to detail.
- Ability to prioritize competing demands and meet tight deadlines.
Ability to pass a drug and alcohol test post-offer pre-employment physical and background check.

PREFERRED QUALIFICATIONS

Bachelors degree in Business Administration Communications or related field; or equivalent experience.
Experience supporting senior executives boards or finance departments.
Familiarity with document design and presentation formatting.
Experience with SharePoint Adobe Acrobat or collaboration tools (Teams Zoom etc.).Valid drivers license

PHYSICAL DEMANDS

Ability to sit and/or stand for shift reach with hands and arms stoop squat bend at the waist kneel walk varying distance and climb stairs.

Bend at waist occasional
Twist upper body occasional
Stoop - occasional
Repetitive use of hands frequent for clerical duties
Stand/walk frequent
Sit occasional
Vision near and far correctable; depth perception
Hearing preferred for awareness of surrounding machinery mobile equipment emergencies

WORK ENVIRONMENT

Typical office environment with frequent use of standard office equipment.
Occasional travel or extended hours may be required for meetings and events.

Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity color religion sex sexual orientation gender identity national origin disability protected veteran status age genetic information family medical history or any other status protected by law.

Required Experience: