TITLE: HEART Tutoring Corodinator

LOCATION: Administrative Service Center (ASC)

REPORTS TO: Family Engagement and Resource Coordinator

DEPARTMENT: Student Equity & Family Engagement

Hours / Work Times

8.0 Hours Per Day (8:00 a.m. - 4:30 p.m. includes 30 minute unpaid lunch)

205 Days Per Year (8 days days before the start of school / 7 days after the last day of school)

This position will remain open until a qualified applicant is selected. The earliest date a recommendation for hire may be submitted is after 10/21/25.

Position Duration: Permanent (contingent on grant funding)

Classification Group: Professional Technicians - Office Clerical Class III

**Click this link to find the salary schedule associated with this positionPSE Office-Clerical Group Salary Schedule

Salary Placement: New employees will start at the minimum hourly rate in the classification salary range. However employees who have verified prior years of service of similar occupational experience may receive experience credit towards salary step placement.

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:

• Medical dental vision basic long-term disability basic life and AD&D insurance through School Employees Benefits Board (SEBB).For additional information clickEPS Benefits Information.
• Employees may also be eligible to participate in FSA DCAP HSA FPFSA (w/HDHP) and other supplemental benefits.

Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).

EPS offers paid holidays and paid time off including but not limited to sick vacation personal PTO religious and bereavement leave. Additional negotiated leave optionscan be found inthe associated Collective Bargaining Agreement (CBA)for this positionPSE Office-Clerical Group CBA.

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise training and education may be invited to participate in the interview/selection process. As part of the selection process the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints Click here forFingerprinting Services.

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT:

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities access resources and support they need to be successful. With this in mind our goal is to recruit hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local national and global community.

SUMMARY STATEMENT:

Under the supervision of Family Engagement and Resource Coordinator this position provides coordination and support for programs serving multilingual learners and students experiencing transition (e.g. McKinney Vento). Responsibilities include scheduling and monitoring tutoring services providing curriculum training supporting families with communication and access (including interpretation/translation) assisting district administrators with compliance and site based instructional staff in delivery of services and maintaining accurate records and reports. The role emphasizes strong organization clear communication and collaboration with staff families and community partners to ensure equitable culturally responsive supports that help students thrive academically and socially.

ESSENTIAL FUNCTIONS:

1. Partner with identified community-based organizations and district programs to provide services to qualifying students for academic and enrichment support.
2. Collaborate with the Multilingual Department to support dual-identified students with academic assistance summer programs and language development opportunities.
3. Partner with Career Center staff (CTE) to strengthen post-secondary readiness for unaccompanied youth.
4. Coordinate with building liaisons (FCRCs Transition Coaches Unaccompanied Youth Coordinators) across district programs.
5. Maintain an accurate calendar of all tutoring assignments and make changes to established schedules in a timely manner.
6. Provide communication to families via phone email or parent communication application including arranging interpretation and translation support.
7. Assist parents and tutors with tutoring-related questions and issues.
8. Organize or monitor student pick-up and transportation at school sites.
9. Meet with all new tutors and give them an orientation to school site procedures and curriculum training.
10. Monitor tutoring activities and student engagement intervene if needed.
11. Arrive at tutoring sites at assigned times and depart after all students are picked up.
12. Contact parents of students receiving tutoring prior to their scheduled last day to determine continuation.
13. Conduct a survey of parents of students in the bilingual tutoring program regarding satisfaction with tutoring.
14. Compile information from parent surveys and submit to the Family Engagement and Resource Coordinator.
15. Compile attendance records and student achievement data and submit to the Family Engagement and Resource Coordinator.
16. Maintain accurate data and reporting for McKinney-Vento requirements while embedding services across programs that support academic and social success.
17. Track participation statistics and evaluate the effectiveness of programs.
18. Provide customer service follow-up in the EPS Family Welcome Center.
19. Communicate effectively with staff families and community members; collaborate with the Heart Liaison for McKinney-Vento and Foster Care in direct support of students and families in transition.

OTHER RESPONSIBILITIES:

1. Participate in staff development opportunities appropriate to the position as they become available.
2. Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED:

MENTAL DEMANDS REQUIRED:

TOOLS AND EQUIPMENT NECESSARY:

Computer/Laptop telephone copy machines calculator and all other tools and equipment necessary to perform the essential functions as listed above.

MINIMUM QUALIFICATIONS:

1. Two years of related experience in youth programs or any combination of education and experience.
2. Ukrainian or Spanish speaking highly preferred.
3. Knowledge of public school organization and operation is helpful.
4. Demonstrated ability to communicate effectively with students staff and parents.
5. Demonstrated skills in clear effective oral and written communication.
6. Demonstrated ability to assist individuals in stressful situations.
7. Demonstrated ability to perform tasks accurately and in accordance with established guidelines to meet compliance obligations.
8. Ability to collaborate effectively with district programs including Multilingual programs and early learning programs.
9. Strong skills in coordinating with multiple roles (FCRCs Transition Coaches Career Center staff Unaccompanied Youth Coordinators).
10. Demonstrated ability to operate a computer using a Windows environment including Word Excel and other related applications.
11. Demonstrated ability to work independently meet deadlines and follow directions.
12. Demonstrated ability to handle multiple priorities at one time.
13. Demonstrated ability to program activities perform needs assessments and evaluate programs.
14. Demonstrated ability to work with and supervise school youth.
15. Demonstrated ability to comprehend and communicate the Districts goals objectives and policies.
16. Demonstrated ability to maintain confidentiality of sensitive information.
17. Demonstrated ability to establish and maintain positive relationships with others as part of a team.

KNOWLEDGE SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

1. Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
2. Supports a positive school environment that celebrates respects and values diversity where learning is made relevant and meaningful to students of various cultures.
3. Participates in activities and discussions that lead to increased cultural competence.
4. Demonstrates a commitment to equitable outcomes for all students.
5. Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
6. The ability and desire to establish positive relationships with persons regardless of race gender physical limitation sexual orientation or religious belief with an active commitment to equal opportunity for all persons.

Nondiscrimination Statement:

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Required Experience:

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