HR Assistant

Towson, MD - USA

Monthly Salary: Not Disclosed

Posted on: 19-10-2025

Vacancies: 1 Vacancy

Job Summary

Responsibilities:

Provides a welcoming and knowledgeable first point of contact for walk-in HR visitors and general telephone inquiries to the HR department
Coordinates and executes the onboarding process to ensure compliance with various legal and administrative requirements prior to individuals starting employment
Fingerprints new hires during onboarding visit and follows up with recruiter and supervisor about clearance prior to new hire start
Serve as a Public Notary for new hires who are required to have a Child Protective Services background check and notarize other requested documents for current employees and patients
Maintains the new employee tracking log to ensure that all requirements are met and notifies the recruitment team of outstanding documents prior to Welcome Day
Maintains confidentiality regarding all communication pertaining to applicants students employees and organizational business
Review of the identification provided by the applicant for the I9 process completion of I9 form and use of the E-Verify system to complete the process
Completing checks of regulatory agency databases such as sex offenders registry
Files and maintains records reports and logs pertaining to active and terminated employees
Orders receives and organizes supplies for the HR Department and processes invoices
Performs all other direct job-related duties as is assigned

Requirements:

Work requires (a) high school plus 3-5 years of related work experience (b) AA degree plus 2-3 years related work experience or (c) Bachelors degree in HR or a related field plus 3 to 6 months related experience. HR experience is strongly preferred.
Must have skills to effectively communicate both verbally and in writing compose clear communications and demonstrate knowledge of employment laws practices and procedures.
Work requires strong skills in Microsoft Word and Excel
Work requires analytical ability sufficient to: maintain and administer HR recordkeeping for department and legal compliance; recommend improved office management practices; extract information for reporting and projects and identify when to bring problems and concerns to the managers attention
Work requires excellent interpersonal skills sufficient to assist and effectively triage visitors to the department to the appropriate HR contacts to resolve problems or complaints and explain policies and procedures to people of varying education levels
Work requires the ability to perform duties and pay close attention to details while working with established deadlines and very frequent interruptions

Responsibilities:Provides a welcoming and knowledgeable first point of contact for walk-in HR visitors and general telephone inquiries to the HR departmentCoordinates and executes the onboarding process to ensure compliance with various legal and administrative requirements prior to individuals star...

Responsibilities:

Provides a welcoming and knowledgeable first point of contact for walk-in HR visitors and general telephone inquiries to the HR department
Coordinates and executes the onboarding process to ensure compliance with various legal and administrative requirements prior to individuals starting employment
Fingerprints new hires during onboarding visit and follows up with recruiter and supervisor about clearance prior to new hire start
Serve as a Public Notary for new hires who are required to have a Child Protective Services background check and notarize other requested documents for current employees and patients
Maintains the new employee tracking log to ensure that all requirements are met and notifies the recruitment team of outstanding documents prior to Welcome Day
Maintains confidentiality regarding all communication pertaining to applicants students employees and organizational business
Review of the identification provided by the applicant for the I9 process completion of I9 form and use of the E-Verify system to complete the process
Completing checks of regulatory agency databases such as sex offenders registry
Files and maintains records reports and logs pertaining to active and terminated employees
Orders receives and organizes supplies for the HR Department and processes invoices
Performs all other direct job-related duties as is assigned

Requirements:

Work requires (a) high school plus 3-5 years of related work experience (b) AA degree plus 2-3 years related work experience or (c) Bachelors degree in HR or a related field plus 3 to 6 months related experience. HR experience is strongly preferred.
Must have skills to effectively communicate both verbally and in writing compose clear communications and demonstrate knowledge of employment laws practices and procedures.
Work requires strong skills in Microsoft Word and Excel
Work requires analytical ability sufficient to: maintain and administer HR recordkeeping for department and legal compliance; recommend improved office management practices; extract information for reporting and projects and identify when to bring problems and concerns to the managers attention
Work requires excellent interpersonal skills sufficient to assist and effectively triage visitors to the department to the appropriate HR contacts to resolve problems or complaints and explain policies and procedures to people of varying education levels
Work requires the ability to perform duties and pay close attention to details while working with established deadlines and very frequent interruptions

Key Skills

Employee Relations
Microsoft Outlook
Office Experience
Workers' Compensation Law
Benefits Administration
HRIS
Payroll
Employment & Labor Law
ADP
Administrative Experience
Human Resources
Leadership Experience

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About Company

Sheppard Pratt Careers

Sheppard Pratt offers inpatient, outpatient, home-based, school, and residential programs. Our programs and mental health services make healing a reality.

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