Administrative Assistant IV

Title: Administrative Assistant IV

About the job

Enterris Associates is a trusted full-service consulting firm specializing in program and project management risk analysis and mitigation claims support compliance and dispute resolution. We partner with the public sector and utility clients to drive the successful delivery of complex infrastructure projects. Our advisory services include testing and inspection contract administration and oversight compliance monitoring and comprehensive construction and project management - all tailored to help our clients navigate challenges and achieve their goals with confidence.

Description

• The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection sta . This role requires a high level of organization communication and pro ciency in Microsoft programs to ensure e cient and e ective operations.
• Prepare written materials and correspondence.
• Manage calendars for project supervisors and inspection sta .
• Coordinate meetings prepare agendas and take meeting minutes.
• Copy and scan documents as needed.
• Maintain project logs and documentation.
• Handle phone calls greet visitors and assist them.
• Support communication with project supervisors and inspection sta for document control.
• Track nancial documents for budgeting.
• Manage o ce duties and support inspection sta including o ce supplies.
• Serve as a liaison between inspectors and project management/document control.
• Coordinate inspector meetings with contractors and stakeholders including bi-weekly safety meetings.
• Organize ling systems from pre-construction to project close-out.
• Ensure that inspection issued documents are maintained and in compliance with contract documents and client requirements.

Qualifications

Required Qualification:- Years of Experience/Education/Certificates/Training:

• Ten (10) years or more experience as an administrative assistant
• Post-Secondary Education
• Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web Adobe Pro Bluebeam etc.).
• Pro cient in Microsoft O ce and management software to create logs and charts (Excel Word PowerPoint SharePoint etc.).
• Collaborate well with others and report directly to SCI & PCI inspectors.
• Write and communicate clearly.
• Provide accurate and timely reporting and suggest improvements.
• Strong organizational skills in a fast-paced environment.
• Experience with City departments contractors and airlines

Wage Requirement

• Starting Salary range for this job is $75000.00 - $91050.00. The starting salary will be commensurate with skill education experience and working environment

Benefits

• Enterris Associates offers an industry-leading benefit package including health dental vision and life insurance 401(k) with employer match paid time off.

Work Environment

• This job operates in a professional environment and uses standard equipment such as computers and phones.

Physical Demands

• Be able to sit and/or stand for up to 8 hours per day.
• Demonstrate the ability to move freely for up to 8 hours per day.

Solicitation

• Please no solicitation of any kind from staffing agencies or recruiting firms.

EEO Statement

• All skilled applicants will be considered regardless of race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.