CW Department Administrator Assistant

Saline, MI - USA

Monthly Salary: Not Disclosed

Posted on: 29 days ago

Vacancies: 1 Vacancy

Job Summary

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. Our client is a recognized prominent global enterprise in the automotive sector listed among the top 50 companies in the Global Fortune rankings. As a leading player in the global automotive industry our client manufactures vehicles in 27 countries and effectively markets them across over 170 countries and regions worldwide.

Position: CW Department Administrator Assistant

Location: Saline MI 48176

Duration: 12 Months

Job Type: Temporary Assignment

Work Type: Onsite

Job Description:

Who were looking for

The client is looking for a highly motivated and customer service focused Departmental Administrative Assistant for our Systems & Electronics Planning Division.
The primary responsibility of this role is to provide administrative support to the Division Vice President Executive Team and Departments.
Your contributions will support our mission to deliver world-class electronics systems to our customers.

Responsibilities

Provide comprehensive administrative support to the Division Vice President including schedule management travel arrangements support of visitors preparation of documents/materials/correspondence coordination of division level meetings/events tracking and reporting status of projects/activities etc.
Provide administrative support to the Divisions Executive Team and Departments including travel arrangements coordination of department level meetings/events leading safety & 4S activities onboarding/offboarding etc.
Manage multiple activities/requests simultaneously with self-motivation resourcefulness and prioritization to achieve deadlines and output expectations.
Organize maintain and create electronic and physical files/documents ensuring confidentiality and compliance.
Utilize Microsoft 365 tools to manage storage sharing of information and document creation.
Assist with budget planning tracking accruals and processing of invoices/expenses.
Timely and accurate submission of expense reports and invoices with strong knowledge of policies processes and necessary systems to ensure compliance.
Create and update reports and visualization tools to simplify complex data for easy understanding.
Conduct independent research and obtain information for complex reports and special assignments.
Develop standardize and continuously improve the processes necessary for your work and function of the Division.
Maintain network and knowledge necessary to act as a resource for general administrative support to all members in the Division.
Contact company personnel at all organizational levels to gather information in support of department & division operations.
Manage ordering and organization of office supplies and equipment.
Manage or coordinate small projects providing cost-effective solutions.
Maintain division & department seating and organizational charts.
Maintain division and department SharePoint sites and access.
Order non-general supply as needed and monitor non-general supplies budget and make recommendations to managers regarding purchase decisions.
Provide language support and translation of meetings and documents between Japanese and English.
Including coordination of travel and events within Japan.
Handle special projects and perform other duties as assigned.

Requirements:

What you bring

Japanese language proficiency
5 years of experience providing administrative support to Department (GM level) or above.
High school diploma or GED.
Excellent communication and interpersonal skills including demonstrated ability to collaborate effectively with a wide variety of stakeholders and members at all levels of the organization.
Strong focus on customer service and demonstrated success working in teams.
Ability to present concepts visually in graphs tables charts and other methods.
Proficiency with Microsoft 365 tools (Word Excel PowerPoint SharePoint Teams OneNote etc.). Candidates must successfully pass an Excel Test prior being submitted.
Experience managing expenses and invoices including working knowledge of Ariba/SAP Chrome River and Time & Projects systems.
Experience managing significant volume of design-in invoicing.
Ability to maintain confidentiality of sensitive or proprietary information.
Ability to be independent and a self-starter managing time effectively.
Proficient at managing multiple requests prioritizing and communicating status of progress.
Must be able to accurately assess resources needed to complete tasks and escalate when priorities conflict.
Able to remain composed during times of stress and demonstrate flexibility.
Attention to detail and strong organizational skills in a dynamic environment.
Proven success identifying and implementing changes to projects and processes to ensure continuous improvement.
Ability to work on-site on a regular basis including overtime (up to 10%) and limited travel as necessary

What you may bring

Associates degree (or equivalent) or higher.
The client Way training including JKK and TBP to improve current business processes.
Understanding of the client policies & processes related to travel & expense budgeting job request (JR) system confidentiality compliance etc.
Experience with PowerBI or other relevant software/tools.

TekWissen Group is an equal opportunity employer supporting workforce diversity.

Overview: TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. Our client is a recognized prominent global enterprise in the automotive sector listed among the top 50 companies in the Global For...